Real Estate Administrative Assistant

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant / Operations Coordinator to support our growing residential real estate brokerage.

This role is ideal for someone who thrives in a fast-paced environment, takes ownership of tasks, follows through relentlessly, and enjoys keeping operations running smoothly. The ideal candidate is exceptionally organized, strong with time management, and capable of balancing multiple priorities without letting details slip through the cracks.

Initially, this role will include a mix of administrative support and light marketing/design assistance. Over time, the position will evolve into a more operations-focused administrative role.

Real estate experience is not required — we are more focused on finding someone who is highly competent, dependable, organized, and eager to contribute to a high-performing team environment.

Responsibilities

Administrative & Operations Support

• Assist the Office Manager with day-to-day operational tasks
• Compile, organize, and file paperwork and company records
• Coordinate appointments between vendors, agents, clients, and internal team members
• Answer and direct incoming client phone calls professionally
• Maintain organized digital and physical filing systems
• Update and maintain records within Salesforce CRM
• Pull and compile office performance reports and operational data
• Track tasks, deadlines, and ensure consistent follow-up
• Assist with internal communication and workflow coordination
• Support agents and team members with administrative requests
• Help improve systems and operational efficiency

Agent Support & Commission Coordination

• Review and approve commission payment requests
• Ensure commission paperwork is complete and accurate
• Coordinate with agents to resolve missing information or documentation
• Maintain detailed records related to transactions and commissions

Marketing & Design Support

• Assist agents with marketing materials using Canva
• Update templates, flyers, and basic branded marketing assets
• Help organize marketing resources and company templates
• Support light administrative marketing tasks as needed

Qualifications

• 3–5 years of experience in an administrative assistant, operations coordinator, or executive assistant role
• Real estate or mortgage industry experience
• Proven ability to manage multiple priorities and deadlines
• Strong organizational and time management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently while also collaborating with a team

Technical Skills

• Canva
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Salesforce CRM or similar CRM platforms
• Various AI productivity tools
• General office and cloud-based software platforms

Benefits

• Medical, Dental, Vision, and 401K
• Generous 4 weeks of paid time off
• Company-paid holidays
• Homebuyers Assistance Program
• Career growth, professional development, and learning opportunities