Sr Administrative Assistant - Engineering

Sr Administrative Assistant - Engineering

Airbus Helicopters is looking for a Sr Administrative Assistant - Engineering to join our Engineering Team based in Grand Prairie, TX.

Your Working Environment:

A suburb just outside the Dallas-Fort Worth metropolitan area is home to Airbus Helicopters U.S. regional headquarters, where we have more than 1,000 employees. Check out one of the seven professional sports teams that also call Dallas home - you may even see a special, custom Airbus helicopter dedicated to the Dallas Cowboys flying during home games.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan ("ESOP")
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges:

Primary Responsibilities:

Engineering department Coordinator: 50%

• Manage internal department and inter-departmental coordination
• Provide document management support (create new users, resolve users tickets, liaise with administrator, request data classification)
• Provide administrative support (assist users with tickets creation and elevation) for IT and facilities related issues
• Maintain improvement projects status reporting
• Represent the department in routine operational safety events
• Schedule meetings with external customers and with other AHNA departments and personnel within Airbus Group as required.
• Maintain customer confidence and protect operations by upholding a strict level of confidentiality
• Assume responsibility for the timely completion of various projects as well as action items in e-mail
• Arrange domestic and international travel and submit for management approval.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Program/Budget Coordination: 40%

• Coordinate activities (data collection, preparation meetings) for Engineering Demand Planning (EDP)
• Collect and manage WBSe allocated to engineering. Ensure consistency between EDP and WBSe
• Coordinate activities (data collection, preparation meetings) for engineering budget preparation
• Collect data and maintain engineering KPIs (ex: On Target Cost monitoring report)
• Assist in the proper distribution of expenses vs budget categories by coding invoices for payment
• Manage Vendor Purchase Orders / Purchase Requisitions, Vendors setup / update, payment monitoring
• Order and maintain office supply inventory

Communication: 10%

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
• Coordinate various communication tools and activities within the department and with other departments within AHNA
• Manage calendar & meeting organization
• Respond to routine e-mail requests as necessary and ensure attention to urgent items
• Screen and direct incoming telephone calls
• Compose correspondence
• Maintain contacts
• Greet and escort visitors

Additional Responsibilities:

• Other duties as assigned

Your Boarding Pass:

• High school diploma or equivalent
• Minimum 6 years of administrative experience.
• Up to 5% Domestic and International Travel involved
• Must be a US Person under ITAR regulations (citizen, green card holder or someone covered by ITAR license)
• Organizational abilities: able to manage numerous duties simultaneously; set priorities and develop a plan of action
• highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment
• Problem solving skills: solve issues that arise with the confidence of good judgement
• Planning talents: anticipate resources that are needed to complete projects on time
• Time Management: use electronic calendar to identify and schedule meetings that maximize attendance
• Collaborative individual with a positive attitude, enthusiasm, professionalism and strong work ethic with a high level of integrity
• Self-starter with the flexibility and willingness to take on new tasks/projects and adapt to changes in current responsibilities as the need of the business evolves.
• Ability to communicate effectively in verbal and written form in English
• Requires ability to communicate effectively verbally and in written form in English; must be able to interact with all levels of staff and management
• Possess strong interpersonal skills for fostering teamwork and creating positive connections with internal and external customers
• Ability to maintain customer confidence and protects operations by upholding a strict level of confidentiality
• Office or Google software programs proficiency, including spreadsheets, databases, graphic presentation software and sending messages via email and some social media

Preferred:

• Previous SAP Experience

Physical Requirements:

• Onsite or remote: 95% Onsite
• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms. Daily
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily
• Equipment Operation: able to operate most office and personal electronic equipment. Daily
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 10lbs. Daily
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 10lbs. Daily
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Daily
• Sitting: able to sit for long periods of time in meetings, working on the computer. Daily
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Daily
• Standing: able to stand for discussions in offices or on the production floor. Daily
• Travel: able to travel independently and at short notice. <5% annually
• Walking: able to walk through office and production areas including uneven surfaces. Daily
• PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

Candidates for this position must be a US Person under ITAR regulations (citizen, green card holder or someone covered by ITAR license)

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company: Airbus Helicopters, Inc.

Employment Type: US - Direct Hire

Experience Level: Professional

Remote Type: On-site

Job Family: Administration / Documentation