Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes organized, managing front-desk communication, and ensuring information is handled accurately. The role requires a detail-oriented approach, strong communication skills, and the ability to provide dependable support across a range of office tasks.

Responsibilities:

• Manage incoming phone calls and direct inquiries to the appropriate contacts while maintaining a courteous and helpful experience for callers.

• Provide day-to-day administrative support by organizing documents, preparing correspondence, and assisting with routine office coordination.

• Perform accurate data entry and maintain records so that information remains current, complete, and easy to retrieve.

• Support general office operations by tracking paperwork, filing materials, and helping maintain an orderly administrative environment.

• Previous experience in an administrative support, office assistant, or receptionist capacity.
• Ability to handle inbound calls professionally and communicate clearly with internal and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Working knowledge of standard administrative office procedures and general clerical practices.
• Comfortable managing reception responsibilities and multitasking in a busy office setting.
• Proficiency in basic office software and common business communication tools.
• Strong organizational skills and the ability to manage multiple priorities effectively.