Office & Accounting Clerk

Office & Accounting Clerk SPI provides hygienic pipe, valves, fittings, pumps, and heat exchangers to industrial companies and industry service providers. We are searching for an Office & Accounting Clerk to support the company’s daily financial, administrative, and office operations. The Clerk will perform core accounting functions—including accounts payable, accounts receivable, and sales order entry—while ensuring accurate record‑keeping and timely processing of financial transactions. The role also manages document indexing and filing to maintain organized records in compliance with company standards, and provides comprehensive administrative support to the General Manager, including coordinating company lunches and maintaining a professional office environment. Success in this role requires strong attention to detail, a high level of accuracy, excellent organizational skills, and the ability to manage multiple priorities in a fast‑paced setting. Proactive communication, discretion, and professionalism are essential. Salary: $21 - $23 per hour Primary Functions Accounts Payable Enter and process vendor invoices in the ERP system. Match invoices to purchase orders and receiving documents. Assist with check runs, ACHs, and other payment processing. Reconcile vendor statements and resolve discrepancies. Maintain accurate and up‑to‑date supplier account information. Accounts Receivable Prepare and send customer invoices. Apply customer payments to the correct accounts. Monitor aging reports and alert supervisor of overdue accounts. Assist with follow‑up on outstanding receivables. Maintain customer account records and documentation. Order Entry Enter customer orders accurately into the ERP system. Review purchase orders for correct pricing, terms, and product details. Communicate with Sales or Customer Service to resolve missing or unclear information. Track and update order status as needed. Office Administration Provide general administrative support such as filing, scanning, data entry, and mail distribution. Maintain office supplies, forms, and shared areas. Serve as a support resource for other departments as needed. Support to General Manager Provide broad administrative support to the General Manager, including organizing information, coordinating communications, and assisting with day‑to‑day tasks. Assist with scheduling, preparation of documents, and gathering reports or data. Help ensure smooth office operations by anticipating needs and providing proactive support. Lunch Setup & Coordination Coordinate company lunches, including ordering food, tracking headcounts, and arranging serving areas. Ensure timely delivery, orderly setup, and breakdown. Document Indexing Scan, upload, and index AP, AR, and order‑related documents into the appropriate digital systems. Maintain organized electronic and physical filing systems to support audit readiness. About SPI SPI provides state‑of‑the‑art stainless steel process equipment and service to the food, dairy, beverage, pharmaceutical, and personal care industries. We are a growing company with a passion for providing superior customer service. Our work environment is rooted in respect, teamwork, continual learning, growth, and community. We believe our employees are our greatest resource, which is why we are committed to investing in our team. We offer a wide range of benefits including health and wellness, paid time off, retirement planning, and continuing education support. We also enjoy hosting company luncheons, casual Fridays, a wellness program, and opportunities for volunteering in local community charitable events. Position Requirements Education/Training: High school diploma or equivalent, preferred. College courses in accounting, desired. Experience: Experience in accounting, office administration, or related clerical roles preferred. Basic understanding of accounts payable and receivable processes. Proficient in Microsoft Excel, Outlook, and general computer navigation. Strong attention to detail, accuracy, and organizational skills. Ability to manage multiple priorities and follow established processes. Strong communication and customer service skills. Standard workday is 7:00 am to 3:30 pm – Monday through Friday. Overtime can be required for workload. Paid break from 9:00 am to 9:10 am; lunch is 30 minutes unpaid. Overtime may also be required on Saturdays and/or Sundays. Physical requirements: Remaining in a stationary position for 80% of the workday, close visual acuity, constant computer use, and occasional lifting, stooping, bending, and lifting up to 20 lb. SPI has a long‑standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or individuals with disability. U.S. federal law requires completion of employment eligibility verification upon hire. SPI participates in E‑Verify. Must have the right to work in the United States. #J-18808-Ljbffr Central States Industrial (CSI)