Executive Assistant

Job Description

Job Description

Executive Assistant

Location: Atlanta, GA-based offices | Hybrid
Pay Range: $35.00–$38.00/hour
Schedule: 8:00 a.m.–4:00 p.m. preferred, or 9:00 a.m.–5:00 p.m.
Employment Type: Contract-to-hire opportunity

Position Overview

Our client is seeking a highly proactive, strategic, and technologically savvy Executive Assistant to provide high-level administrative support to three Vice Presidents within the IT Leadership team, supporting Cybersecurity, Consumer Packaging, and Corrugated Packaging.

This role is ideal for a polished executive support professional who can operate with speed, precision, discretion, and a digital-first mindset in a fast-paced, global environment. The successful candidate will serve as a trusted partner and force multiplier for the executives by anticipating needs, managing competing priorities, protecting executive time, and ensuring seamless execution across calendars, travel, meetings, events, and administrative operations.

Work Arrangement and Schedule

• Hybrid schedule requiring a minimum of three days per week in the office , typically Tuesday through Thursday.
• Additional in-office attendance on Mondays and Fridays may occasionally be required based on business needs and is non-negotiable when requested.
• Must be able to commute between local Georgia-based offices as needed to ensure seamless executive coverage.
• Schedule flexibility is required to accommodate shifting executive priorities and global business hours.

Key Responsibilities Executive Support and Calendar Management

• Proactively manage complex calendars for three Vice Presidents, prioritizing high-value engagements and identifying potential conflicts in advance.
• Review upcoming weeks to ensure critical meetings are scheduled, priorities are aligned, and discrepancies are resolved proactively.
• Partner with Chiefs of Staff and other leadership stakeholders to confirm meeting priorities and executive coverage.
• Serve as an effective gatekeeper by tactfully screening, redirecting, and prioritizing communications and requests.
• Anticipate executive needs, use downtime effectively, and independently manage multiple tasks with competing deadlines.
• Adapt quickly and professionally as priorities shift.

Meetings, Events, and Communication

• Coordinate the end-to-end logistics for leadership meetings, off-sites, lunches, dinners, and other special events.
• Source venues, coordinate technology and meeting requirements, manage vendors, and adjust logistics throughout the event lifecycle.
• Use Microsoft Teams capabilities—including webinars, whiteboarding, and AI-generated meeting recaps—to support effective collaboration across global teams.
• Synthesize meeting discussions into clear follow-up notes and track action items through completion across the IT organization.
• Build strong working relationships with employees and leaders at all organizational levels.

Travel and Expense Management

• Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, and visas.
• Develop detailed, minute-by-minute itineraries with contingency plans and alternative arrangements when appropriate.
• Manage corporate expense reports, invoices, subscriptions, and vendor coordination accurately and on time.
• Use corporate travel and expense management systems, including Concur , while adhering to procurement and corporate compliance standards.

Technology and Process Improvement

• Serve as a power user of Microsoft 365, particularly Outlook and Teams.
• Integrate Microsoft 365 Copilot and other AI tools into executive workflows for drafting, research, organization, and data synthesis.
• Continuously evaluate and improve administrative workflows, communication protocols, and productivity practices.
• Quickly learn and adopt new platforms and emerging productivity tools.
• Maintain operational excellence through accurate documentation, follow-through, and attention to detail.

Confidentiality and Judgment

• Handle sensitive and confidential information with absolute discretion.
• Exercise sound judgment when managing communications, executive priorities, business matters, and sensitive situations.
• Maintain a professional, service-oriented presence in all interactions.

Required Qualifications

• Bachelor’s degree required.
• At least seven years of experience supporting Vice President-level executives or above , preferably in an information technology, high-tech, or global corporate environment.
• Advanced proficiency with Microsoft 365, especially:
  • Outlook
  • Microsoft Teams
  • Microsoft 365 Copilot and related AI tools
• Experience with corporate travel and expense management systems; Concur experience preferred or required .
• Demonstrated ability to manage complex calendars, international travel, multiple time zones, events, and competing priorities.
• Strong organizational skills and exceptional attention to detail in composing, typing, proofreading, and preparing materials.
• Ability to work independently, anticipate needs, and take a forward-leaning approach to executive support.
• Strong interpersonal and communication skills with the ability to collaborate effectively across all levels of an organization.
• Proven discretion and sound judgment when handling confidential information.
• Ability to work on-site at least three days per week and travel between local Georgia offices as business needs require.
• Demonstrated flexibility to support changing executive needs and global business hours.

Ideal Candidate

The ideal candidate is proactive, intuitive, highly organized, and comfortable operating in a dynamic environment. You will be expected to look ahead, identify what needs to happen before it is requested, and create structure amid changing priorities. Success in this role requires confidence, professionalism, technological fluency, resourcefulness, and a genuine commitment to serving executive leaders and their teams.

Ready to bring proactive executive partnership, advanced technology skills, and exceptional organizational precision to a global IT leadership team? Apply today.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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