Payroll Specialist

Payroll SpecialistWe are seeking an experienced and detail-oriented Payroll Specialist to join our growing Payroll team. The Payroll Specialist will play a key role in the accurate and timely preparation, processing, reconciliation, and documentation of biweekly payroll for hourly and salaried employees across multiple locations.The Payroll Specialist is responsible for supporting multi-location payroll operations for hospitality and airport concession locations across multiple states. This role ensures accurate payroll processing, employee data maintenance, compliance with wage and hour laws, and coordination between operations, HR, and accounting teams. The ideal candidate is highly detail-oriented, organized, and comfortable working in a fast-paced environment with large volumes of payroll and reporting data. The Payroll Specialist will also assist in training staff on payroll procedures and systems, with a strong focus on using ADP Workforce Now.Key ResponsibilitiesPayroll Processing and AdministrationAssist Payroll Manager in processing biweekly payroll for hourly and salaried employees across multiple locations and statesReview timecards, labor reports, payroll adjustments, tips, bonuses, and deductions for accuracyInvestigate and resolve payroll discrepancies, missed punches, and employee inquiriesMaintain payroll spreadsheets, Google Sheets trackers, and reporting documentationSupport audits and prepare payroll documentation and reports as requestedEnsure confidentiality and security of employee payroll informationSupport year-end payroll processing including W-2 preparation and filingMaintain and update payroll records, including new hires, terminations, salary changes, and deductionsEnsure compliance with applicable labor laws, tax regulations, and company policiesCalculate wages, overtime, and quarterly and annual bonusesManage payroll-related deductions such as benefits, taxes, and garnishmentReconcile payroll accounts and resolve discrepanciesWork with accounting to post each payroll to the general ledgerRespond to employee inquiries regarding payroll, taxes, and deductionsCollaborate with HR and Finance teams to ensure accurate employee dataReview payroll-related Google Sheets and support documentation prior to payroll processing.Review employee time and attendance information and identify discrepancies requiring correction.Ensure payroll is processed according to established payroll calendars and deadlines.Follow established payroll checklists and procedures for every payroll cycle.SOP DevelopmentAssist in developing and maintaining Payroll Standard Operating Procedures (SOPs).Assist with developing payroll checklists, verification tools, workflows, and controls.Assist with creating and updating SOPs annually to reflect updates in software functionality or labor laws.Qualifications2+ years of payroll, accounting, HR, or administrative experience preferredExperience with multi-state payroll strongly preferredUnderstanding of wage and hour laws and tax regulationsHospitality, restaurant, airport, or retail payroll experience is a plusStrong proficiency in Google Sheets, Excel, ADP, TEAMWORK or similar preferredHigh attention to detail and ability to manage large volumes of data accuratelyStrong organizational and communication skillsAbility to work independently and prioritize deadlinesKnowledge of payroll laws, wage compliance, and payroll tax practices preferredWork EnvironmentFast-paced hospitality support environmentFrequent interaction with operations managers and multi-location teamsPrimarily computer and spreadsheet-based workAbility to handle confidential information with discretionOn-site positionCompensation & BenefitsCompetitive salaryBonus opportunitiesPaid time off and holidaysHealth and wellness benefitsGrowth opportunities within a multi-state hospitality organizationSTANDARD SPECIFICATIONSEmployees in this position are required to adhere to any job-related instructions and perform any additional duties assigned by authorized personnel. The requirements outlined in this document represent the minimum levels of knowledge, skills, or abilities necessary for this role.This document does not establish an employment contract, either explicit or implied, other than maintaining an "at-will" relationship.This is an equal-opportunity employer committed to creating a diverse and inclusive work environment. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. We provide reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require any accommodations during the application process, please contact our HR department.