Executive Business Partner

JOB SUMMARY

The Executive Business Partner provides high-level, confidential administrative and strategic operational support to the CEO and the CEO’s Office. This role functions as a trusted executive partner to the CEO, helping drive organizational alignment, operational effectiveness, executive prioritization, and cross‑functional coordination in support of Truth Initiative’s objectives. Actions ensure the smooth operation of the CEO’s day‑to‑day activities, support and streamline communication with internal and external stakeholders, and manage sensitive information with discretion. The Senior Executive Business Partner serves as a trusted liaison and strategic coordination partner between the CEO’s Office and the Board of Director’s Offices, senior leadership, and key external stakeholders. This role also supports cross‑functional coordination, executive prioritization and special initiatives on behalf of the CEO, requiring strong judgment, executive presence, and the ability to anticipate needs and proactively resolve challenges in a fast‑paced environment. The ideal candidate operates with a high degree of professionalism, discretion, adaptability and organizational awareness, while leveraging technology and emerging AI‑enabled tools to improve executive workflows, communication, and operational effectiveness.

DUTIES & RESPONSIBILITIES

Administrative & Executive Support Collect, organize, and distribute agendas, background materials, and briefing packets for internal and external meetings well in advance, ensuring the CEO has adequate time to review and prepare. Act as a primary point of contact, gatekeeper, and trusted proxy for the CEO, exercising independent judgment to triage requests, manage competing priorities, and protect the CEO’s time and bandwidth. Exercise delegated decision‑making authority on routine operational and administrative matters on behalf of the CEO, escalating issues appropriately based on strategic significance, organizational impact, and urgency. Ensure the CEO is fully prepared for all upcoming meetings, presentations, and decisions; proactively compile and distribute agendas, meeting materials, background information, and briefing documents well in advance to allow adequate preparation time. Manage the CEO’s calendar, appointments, meetings, and travel arrangements; coordinate logistics and ensure all materials are prepared in advance. Maintain a weekly and monthly view of the CEO’s schedule to anticipate needs and resolve conflicts proactively. Ensure that all travel information, including itineraries and reimbursements, is accurately documented and added to the CEO’s calendar. Maintain the CEO’s contact database and ensure timely updates. Departmental Coordination Manage the CEO’s strategic agenda, including identifying agenda items, setting meeting cadences with the senior leadership team, and tracking follow‑through on organizational commitments. Drive follow‑through and accountability on CEO‑directed priorities and decisions, ensuring leadership team members are aligned, informed, and executing on agreed‑upon actions. Draft, review, and refine internal communications, memos, and announcements on behalf of the CEO to ensure consistent messaging and organizational alignment. Help shape executive messaging, briefing narratives and organizational communications to ensure clarity, consistency and alignment with organizational priorities and leadership objectives. Facilitate information flow between the CEO’s Office, departments, and external partners, ensuring clear and timely communication. Coordinate with other Executive Assistants and department staff to align schedules, priorities, and deliverables. Assist with drafting and editing communications that reflect the CEO’s voice and direction. Operational & Project Support Serve as a strategic thought partner to the CEO, helping translate organizational vision into actionable priorities and operational plans. Lead and manage high‑priority cross‑functional projects on behalf of the CEO, driving accountability and ensuring timely delivery of outcomes. Identify and elevate organizational issues, bottlenecks, and risks to the CEO; recommend solutions and facilitate resolution across departments. Support Managing Director with Executive Assistant team management tasks as required. Support the CEO in managing departmental priorities, strategic initiatives, and special projects. Track progress of department goals, metrics, and deliverables, ensuring timely completion. Support planning and execution of CEO‑led events, retreats, and initiatives in coordination with the Events and Social Responsibility Team. Financial Support Support the annual planning process, including goal‑setting and tracking of organizational performance against strategic objectives. Manage invoice tracking, AMEX reconciliation, and contract request forms (CRFs). Coordinate expense processing, travel reimbursements, and timely routing of documents for signature and filing. Maintain accurate records of departmental budgets, contracts, and procurement activities. Liaise with Finance and Accounting teams to ensure proper expense allocation and compliance. Assist in monitoring and reporting on financial performance metrics relevant to CEO initiatives. Relationship & Stakeholder Management Represent the CEO and Truth Initiative with professionalism and diplomacy in all internal and external interactions. Build and maintain trusted working relationships with Board members, senior leadership, external partners and cross‑functional stakeholders to facilitate alignment, responsiveness, and effective decision‑making. Provide hospitality and logistical support for meetings, visitors, and special events. Office & Records Management Maintain organized digital and physical filing systems for the CEO’s Office in compliance with record retention policies. Create and manage digital filing structures, email folders, and rules for efficiency. Keep the CEO’s workspace and office area organized, professional, and clutter‑free. Oversee office supply needs and assist with resource management. Provide backup support to other Executive Assistants as needed. Board Support Coordinate all Board‑related travel, transportation, and expense reimbursements using Concur travel and expense platform. Assist in the management and administration of the Board portal (Diligent), including uploading meeting materials, maintaining document libraries, managing user access, and ensuring timely distribution of Board packages. Serve as the main administrative contact between the CEO’s Office and the Board of Directors. Collaborate with the Managing Director of Board Relations, Executive Operations, and Risk to coordinate Board‑related logistics and communication. Prepare and distribute Board correspondence, meeting materials, and follow‑up documentation. Ensure timely submission of Board deliverables, records, and meeting updates. Technology & AI Proficiency Advanced proficiency in AI productivity tools (e.g., ChatGPT, Claude, Microsoft Copilot) with demonstrated ability to leverage AI to streamline executive workflows, draft communications, synthesize research, and automate routine tasks. Identify opportunities to redesign executive office workflows, communication processes, and knowledge management practices through emerging technologies. Experience using AI‑powered tools for document summarization, meeting transcription, action item tracking, and briefing preparation (e.g., Zoom AI, or equivalent platforms). Ability to evaluate, adopt, and train CEO & Managing Director on emerging technology platforms and AI tools as organizational needs evolve; comfort experimenting with new digital solutions. Proficiency in advanced features of Microsoft 365 (Power Automate, SharePoint, Teams integrations, Excel data analysis) and project management platforms (Monday.com or equivalent). Understanding of data privacy, responsible AI use, and cybersecurity best practices as they relate to executive‑level information and organizational confidentiality.

REQUIRED QUALIFICATIONS

Bachelor’s degree required; 5+ years of experience supporting senior executive leadership. Strong understanding of the use of AI for workplace application scenarios. Demonstrated ability to perform and prioritize multiple tasks seamlessly, with strong attention to detail and follow‑through. Proactive problem‑solving skills with the confidence to take initiative and anticipate leadership needs. Excellent communication, interpersonal, and relationship‑building skills. Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and familiarity with AI tools and collaboration platforms (Zoom, DocuSign, project management systems). Technologically savvy, able to troubleshoot smartphones, tablets, and laptops. Ability to handle ambiguity, maintain composure under pressure, and exercise sound judgment. Strong discretion in handling confidential information.

ADDITIONAL INFORMATION

This position is based in Washington, D.C. with a hybrid work schedule of three days in the office and two telework days.

COMPENSATION PACKAGE

The salary range for this role is starting at $100,000-$110,000 per year on a national basis. Individual pay decisions are based on a number of factors, including but not limited to qualifications for the role, relevant work experience, skillset, internal equity, location, and certifications, consistent with applicable law. Salary is just one part of our total rewards package which additionally includes performance bonus for eligible roles, and competitive benefits. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. #J-18808-Ljbffr Truth Initiative