Billing Associate

Billing Associate

IL Villa Park (HQ) - Villa Park, IL 60181; FL Plantation - Plantation, FL 33322

Overview

Salary Range $20.00 - $25.00 Hourly Position Type Full Time

Description

The Billing Associate at Rose Paving is responsible for preparing, processing, and maintaining accurate customer invoices across multiple regions. This role supports the Accounts Receivable and Billing team by ensuring timely billing, resolving invoice discrepancies, maintaining billing documentation, and partnering with Project Accounting and Operations to facilitate efficient invoice processing and cash flow.

This is a detail-oriented role focused on billing execution, accuracy, and customer service while supporting standardized processes and continuous improvement initiatives.

Key Objective include:

• Ensure timely and accurate customer billing
• Improve billing accuracy and completeness
• Support cash flow through prompt invoice processing
• Maintain billing documentation and compliance
• Resolve billing discrepancies quickly
• Support standardized billing processes
• Provide excellent internal and external customer service

Responsibilities

Billing Operations:

• Prepare, review, and process customer invoices accurately and on schedule
• Verify billing information, pricing, quantities, and supporting documentation prior to invoicing
• Ensure invoices comply with customer contract requirements and billing guidelines
• Process credit memos, adjustments, and billing corrections as needed
• Monitor billing queues to ensure invoices are issued within established deadlines
• Maintain organized billing records and supporting documentation

Customer & Project Support:

• Partner with Project Accounting, Operations, and Project Managers to obtain required billing documentation
• Research and resolve invoice discrepancies or customer billing inquiries
• Assist customers with invoice requests, payment support, and billing-related questions
• Support regional teams with billing status updates and invoice tracking

Reporting & Administrative Support:

• Track invoice status and assist with reporting on billing metrics
• Monitor unbilled work and communicate outstanding items to stakeholders
• Assist with special projects, audits, and process improvement initiatives
• Perform other duties as assigned to support the Accounts Receivable and Billing team

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
• 13 years of billing, accounts receivable, or accounting experience
• Construction, contracting, or project-based billing experience preferred
• Proficient in Microsoft Excel and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment