Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

** if you are interested in this opportunity, please feel free to apply and email me your resume at alethomas @ astoncarter.com so we can schedule a time to connect asap! **

Contract Details: Open Ended Contract (With Benefits)

Schedule: On-Site M-F

Additional Notes: Great opportunity to get a career start in Talent Acquisition!

Job Description

The Talent Acquisition Coordinator supports the Director of Talent Acquisition and both Corporate and Production Recruiters in executing the talent acquisition strategy across all functions of the business. This role focuses on coordinating pre-hire activities, ensuring all hiring steps are completed accurately and on time, and providing a seamless experience for candidates and hiring teams. The coordinator also manages applicant tracking, supports sourcing and employment branding efforts, and delivers comprehensive administrative support to the recruitment function, with strong potential for long-term growth and promotion.

Responsibilities

• Coordinate all pre-hire employment activities, including tracking and clearing every step of the hiring process to ensure timely and compliant onboarding.

• Schedule start dates for new hires and coordinate all aspects of new hire orientations to provide a smooth and professional onboarding experience.

• Support the intake of employment applications by reviewing submissions for completeness and accuracy before advancing them in the process.

• Maintain and update applicant tracking systems, including Excel-based tracking tools and other ATS platforms, to ensure accurate and current candidate records.

• Track recruiting costs and verify invoices related to recruitment activities to support accurate budgeting and financial reporting.

• Support sourcing and employment branding initiatives through social media, job boards, job fairs, and other communication channels to attract qualified talent.

• Assist with the planning and participation in job fairs and recruiting events to promote open positions and enhance the employer brand.

• Provide administrative support to the employment and recruitment function, including maintaining and processing documentation and records.

• Update and maintain recruiting metrics and reports to support data-driven decision-making and continuous improvement in talent acquisition.

• Communicate effectively with internal stakeholders and external candidates to provide timely updates, respond to inquiries, and ensure a positive experience.

• Document workflows and recruitment processes to support consistency, clarity, and continuous improvement across the talent acquisition function.

• Prioritize tasks and manage deadlines effectively to support multiple concurrent recruitment activities.

• Identify issues and propose proactive solutions, demonstrating sound problem-solving skills and a focus on continuous improvement.

• Collaborate closely with team members, contributing to a team-oriented environment and supporting overall team success.

• Support social media and digital employment marketing efforts by contributing content ideas and assisting with communication campaigns, as needed.

Essential Skills

• Effective written and verbal communication skills to interact professionally with candidates, hiring managers, and team members.

• Strong attention to detail with a focus on accuracy in documentation, data entry, and tracking of recruitment activities.

• Ability to take initiative and tackle important work without constant prompting, demonstrating a proactive work style.

• Customer service mindset with strong skills in supporting both internal stakeholders and external candidates.

• Organizational skills with the ability to document workflows and processes clearly and consistently.

• Effective prioritization skills with a track record of consistently meeting deadlines in a fast-paced environment.

• Sound problem-solving skills with an emphasis on identifying proactive solutions rather than reactive fixes.

• Demonstrated creativity at a proficient level, particularly in supporting sourcing and employment branding efforts.

• Flexibility and the ability to navigate ambiguity with some guidance from leadership.

• Strong team orientation, placing a premium on team success over individual achievements.

• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.

• Experience providing administrative assistance in a human resources or recruitment environment.

• Familiarity with applicant tracking systems and basic onboarding processes.

• Experience with or exposure to ADP Workforce Now or similar HRIS/HR platforms.

• Strong written and verbal skills in English.

Additional Skills & Qualifications

• Bachelor's degree preferred.

• Experience in human resources, talent acquisition, or a related administrative support role.

• Social media communication experience, particularly in a professional or employer branding context, is preferred.

• Experience with social media and digital employment marketing is a significant plus.

• Bilingual fluency in English and Spanish is highly preferred.

• Experience tracking recruiting costs and verifying invoices is beneficial.

• Prior experience supporting job fairs or recruiting events is an advantage.

Work Environment

This position is 100% onsite in Vernon, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment within a human resources and recruitment setting, using tools such as Microsoft Office Suite, Excel-based tracking sheets, applicant tracking systems, and HR platforms like ADP Workforce Now. The work involves frequent interaction with candidates, recruiters, and internal stakeholders, as well as participation in job fairs and other external events. The environment supports professional growth, including the opportunity to transition to a permanent role and potential promotion to a representative-level position, for individuals who demonstrate strong performance and alignment with team goals.

Job Type & Location

This is a Contract position based out of Vernon, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vernon,CA.

Application Deadline

This position is anticipated to close on Jun 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.