Onboarding Specialist

Onboarding Specialist

Reports To: Manager of People Experience


Status: Full-time; Non-Exempt


Location : Inland Empire - Moreno Valley


Hours of Operation: Monday - Friday, 9:00 AM - 5:30 PM (flexibility required to accommodate onboarding sessions, orientation activities, or coordination with program site schedules). Occasional evening or weekend hours may be required to support special onboarding cohorts or organizational events.


Hourly Range: $30.00 - $34.00 per hour (based on experience and qualifications)


Are you passionate about giving back to your community and making a lasting difference in the lives of young people?

Who We Are:

In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.


What We Do:


Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer LifeCraft, a college and career advancement program to support the development of approximately 2,250 staff. Today, Woodcraft Rangers serves more than 30,000 youth ages 4 to 18 each year across 150 plus Title I schools in Los Angeles, San Bernardino, and Riverside counties, and continues to expand its reach.


Ideal Candidate:

The ideal candidate is highly organized, detail-oriented, and passionate about providing exceptional support to new team members as they join the organization. They understand the importance of first impressions and are energized by opportunities to streamline processes and create welcoming, inclusive experiences for others. They enjoy being part of a mission-driven organization that serves youth and believe in the power of intentional onboarding to support long-term success.


Why Work for Woodcraft Rangers:

• Competitive salary - [$30.00 - $34.00 per hour]

• Paid vacation & sick time - generous time off to recharge

• Lifecraft program - free college & career advancement for all staff

• Upward mobility - promote-from-within culture

• Health, dental & vision - comprehensive benefits coverage

• 403(b) retirement plan - invest in your future

• Pet insurance - because your whole family matters

• Mission-driven work - impact 30,000 + young people annually

Role Overview:

The Onboarding Specialist plays a vital role in shaping the early employee experience at Woodcraft Rangers. A core function of this role is facilitating the NEWS - New Employee Welcome Series - a structured, weekly program designed to orient, engage, and support new hires as they transition into the organization. The Onboarding Specialist leads these weekly sessions with consistency, professionalism, and enthusiasm, ensuring each cohort receives a welcoming and informative experience. Beyond facilitation, this position is responsible for managing all logistical and administrative components of the onboarding process - from pre-employment clearances to coordinating orientation activities and supporting new hires throughout their first 90 days. The Onboarding Specialist works closely with hiring managers and stakeholders to ensure that all new employees feel welcomed, prepared, and aligned with organizational expectations and culture from day one.


Responsibilities:

• Initiate and monitor pre-employment screening processes, including background checks and compliance documentation.

• Plan, prepare, and facilitate the NEWS (New Employee Welcome Series) on a weekly basis, delivering a structured, engaging, and consistent orientation experience for all incoming employees.

• Upon clearance, coordinate New Hire Orientation logistics in collaboration with hiring managers and the HR team.

• Draft and send Welcome Emails with comprehensive pre-first-day materials.

• Schedule IT onboarding setup within 48 hours of offer acceptance to ensure timely access to systems.

• Prepare and share orientation schedules and first-week agendas, including compliance training requirements.

• Collect, verify, and process all onboarding paperwork and documentation.

• Communicate company policies and ensure new hires understand expectations, benefits, and organizational procedures.

• Support new hires onboarding into ADP, including payroll, timekeeping, and system navigation.

• Schedule and conduct end-of-week check-ins to verify successful enrollment in ADP systems and benefit platforms.

• Coordinate with hiring managers to finalize individualized Onboarding Plans prior to the new hire's first day.

• Partner with hiring managers to assess new hire progress, identify any concerns or gaps, and provide guidance.

• Collect feedback and onboarding data from new hires and managers, report trends and themes to HR during biweekly team meetings.

• Participate in monthly HR meetings to evaluate onboarding progress, identify flight risk, and propose improvement strategies.

Qualifications/Skills:

Required

• Bachelor's degree in Human Resources, Organizational Development, or a related field preferred; equivalent experience may be considered.
• Minimum of 3 years of experience in Human Resources, onboarding, or HR operations - preferably in a fast-paced, high-volume, or nonprofit setting.
• Strong facilitation and training experience
• Strong understanding of onboarding best practices, HR compliance, and employment lifecycle processes.
• Familiarity with California employment law and fair hiring/EEOC compliance practices
• Strong interpersonal and relationship-building skills, with the ability to engage candidates, Hiring Managers, and stakeholders at all levels.
• Demonstrated experience with modern ATS/HRIS platforms (Teambridge and ADP Workforce Now); proficiency with productivity tools such as Notion and Airtable, and comfort with AI tools for drafting, summarizing, and administrative support.
• Clear and professional written and verbal communication skills.

Preferred

• Experience in nonprofit, youth-serving, or educational organizations.
• Bilingual (English/Spanish) is a plus.
• SHRM-CP, PHR, or equivalent certification.

Physical Demands:

In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:


You may modify the Physical Demands based on the job role.

• Frequent standing is required during working hours

• The ability to travel across the Inland Empire area, using either a car or public transportation, is necessary several times a month.

• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.

• Must be able to occasionally lift/move up to 30 pounds.

• Reasonable accommodation is available for individuals with disabilities.

Work Environment:

We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

• Regular exposure to computer monitors during work.

• The typical noise level of a standard work environment.

• Stable internet access is required for effective work-from-home performance.

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.