Administrative Specialist ( Full-time)

Bright Light Medical Imaging is a physician‑led, multi‑location imaging center where professionals don’t just work—they belong. We foster a supportive, team‑driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting‑edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you. WHAT WE ARE LOOKING FOR Administrative Specialist (Full‑time) Location: Onsite Arlington Heights Days/Hours: Monday - Friday, hours vary between 8:00 am - 6:00 pm WHAT A TYPICAL DAY LOOKS LIKE Greet patients professionally and courteously, both in person and on the phone Perform clerical and administrative duties while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule Schedule meetings, coordinating location and attendees Assist with project work/account management Gather, log and organize phone data and statistics from inbound call center team members Backup to other departmental functions; patient scheduling, order processing, schedule coordination, email/chat communications Track, maintain and order facility supplies as needed Schedule and coordinate food for office breakfast and lunches Support management team with all other assigned tasks Perform all other duties as assigned QUALITIES YOU SHOULD POSSESS Solid, concise verbal and written communication skills Exhibits composure in busy, fast paced environment Possess exceptional typing skills with speed and accuracy Organized, with high level of coordination for multiple tasks Work effectively with cross‑function teams to achieve shared objectives Adaptable to adjustments in project requirements and unexpected changes Flexibility to adapt quickly to any disruptions or changes in the day Ability to be resourceful and take initiative making independent decisions when issues arise Multitasking and time management skills, with ability to prioritize tasks EDUCATION, EXPERIENCE & REQUIREMENTS Associates degree (or equivalent) in relevant field, preferred Proven success in business setting, working with all levels of management Relevant prior experience favored working in medical/office setting Prior data entry/word processing experience Proficiency in Microsoft Office Suites (emphasis on Word, Excel) BENEFITS & TOTAL REWARDS Company paid time off and medical insurance: Paid time off, Vacation, plus 6 designated Holidays Comprehensive Medical Insurance with multiple plan options and employer premium cost‑sharing Employees have access to a selection of ancillary benefits to customize their coverage through employee‑paid options: Dental Insurance Vision Insurance Life Insurance and AD&D Short and Long Term Disability Insurance Critical Illness Insurance Accident Insurance 401(k) with 4% company match, when eligible Additional Perks Paid on‑site training Annual uniform allowance Competitive pay and growth opportunities Quarterly appreciation breakfast/ lunches #J-18808-Ljbffr