Finance Manager

The Mental Health Association in Indian River County is a dedicated nonprofit organization committed to providing accessible mental health care services within the community. Since 1978, it has been working tirelessly to reduce stigma, increase awareness, and improve the quality of life for individuals through a comprehensive continuum of care. We are seeking a Finance Manager who is responsible for overseeing the day-to-day financial operations, ensuring fiscal integrity, compliance, and accountability across all financial functions. This position manages accounting processes, financial reporting, internal controls, audits, grant compliance, payroll, reconciliations, budgeting support, and record retention while ensuring adherence to organizational financial policies, GAAP standards, grant requirements, and federal/state regulations. The Finance Manager plays a key role in safeguarding organizational assets, supporting leadership decision‑making through accurate financial reporting, and ensuring proper stewardship of public, private, and donor funds. Financial Operations & Accounting Complete daily accounting operations, including accounts payable, accounts receivable, deposits, payroll, reconciliations, and general ledger maintenance. Ensure all incoming revenues, including grants, donations, patient payments, third‑party reimbursements, and fundraising proceeds, are properly recorded and deposited in a timely manner. Maintain accurate financial records in QuickBooks Online or other approved accounting systems. Review coding and classification of all transactions to ensure proper allocation to programs, grants, operations, fundraising, and capital expenditures. Ensure timely payment of organizational expenses and vendor obligations. Maintain appropriate documentation for all financial transactions. Identify and implement efficiencies through automation and process improvement while ensuring compliance with the agency’s financial policies and procedures and recommending enhancements to strengthen internal controls and operational effectiveness. Maintain strong internal controls and ensure proper segregation of duties. Monitor compliance with fraud prevention measures and financial safeguards. Ensure proper authorization for expenditures, purchasing requests, and financial transactions. Monitor petty cash and front desk cash procedures, including regular reconciliations. Assist with investigations related to financial discrepancies, fraud, theft, or loss. Ensure secure storage of financial records, sensitive information, and organizational assets. Bank Reconciliations & Cash Management Complete monthly bank account and credit card reconciliations within required timelines. Review reconciliation reports for accuracy and identify discrepancies. Coordinate resolution of unusual transactions with executive leadership. Monitor cash flow and provide leadership with regular updates regarding financial position. Assist in maintaining proper cash reserves and liquidity planning. Budgeting & Financial Reporting Assist the CEO/COO in preparing annual organizational budgets. Monitor departmental budgets and spending trends. Prepare monthly financial statements, balance sheets, profit/loss reports, and budget‑to‑actual reports. Present financial reports to executive leadership and assist with Finance Committee reporting. Support long‑term financial planning and forecasting efforts. Grant & Contract Financial Management Track grant expenditures and ensure compliance with grant budgets and restrictions. Prepare financial reports for grant funders and government contracts. Monitor reimbursement requests and grant billing deadlines. Ensure grant documentation meets funding requirements. Work collaboratively with leadership on grant budget development. Audit & Regulatory Compliance Coordinate annual external audit preparation and serve as primary liaison to external auditors and CPA firms, such as Internal Revenue Service reporting requirements. Prepare requested audit schedules, documentation, and supporting financial records. Assist in implementing corrective action plans from audit findings. Ensure compliance with IRS reporting requirements, including Form 941, Form 990, W‑2s, 1099s, and other required filings. Monitor compliance with Florida unemployment reporting requirements. Assist leadership with annual corporate filings and charitable registration renewals through the Florida Department of Agriculture and Consumer Services. Track and record donor contributions, restricted donations, in‑kind gifts, and fundraising revenue. Ensure donor funds are properly documented and allocated according to donor intent. Coordinate the tracking and reconciliation of donations, petty cash, and fundraising activities across multiple organizational locations and programs, including reconciling fundraising event revenue and donations with the donor database and accounting records. Support gift acceptance compliance and reporting requirements. Records Retention & Documentation Ensure proper retention of financial records in accordance with organizational policy. Maintain secure electronic and physical filing systems. Ensure records are available for audits, grant monitoring, and regulatory review. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. Duties may be modified as organizational needs evolve. Pay: $65,000.00 - $70,000.00 per year Employee assistance program Health insurance Life insurance Paid time off Vision insurance Qualifications Non‑profit accounting: 5 years (Preferred) #J-18808-Ljbffr