Facilities and Maintenance Manager

Facilities Manager

The Facilities Manager is a highly organized and motivated individual. This position will be responsible for overseeing the calendaring of events for the rental of facilities for events held at both the main church campus and The Annex property. This position will play a key role in creating a welcoming and enriching environment for our community and ensuring the success of various Catholic events. This individual will also serve in a supervisory capacity over the parish maintenance team.

Essential Duties and Responsibilities

Event Coordination/Management:

• Manages and maintains a comprehensive calendar of events, including religious ceremonies, retreats, ministry meetings, social gatherings, facility rentals, and other community-oriented activities.
• Oversees the rental process for our facilities to external organizations and individuals. This involves managing inquiries, coordinating contracts, overseeing logistics, and ensuring the facilities meet the specific needs of each event.
• Coordinates with church ministries, event planners, parish staff events, and vendors to ensure that events run smoothly.
• Receives and responds to rental inquiries in a timely manner.
• Schedules facility tours with potential renters within reasonable meeting hours. Every effort will be made to accommodate the scheduling needs of the interested parties.
• Responsible for the rental agreement and rental payment processes from start to finish.
• Is present during rental events at the parish facilities or assigns responsibility to the Maintenance Worker.
• Assesses and makes recommendations on how to improve upon the rental processes to the Pastor.
• Schedules and manages event budgets.
• Oversees the opening and locking up of rental facilities, ensuring that all security procedures are followed.
• Negotiates and finalizes contractual security hours for rental agreements with local law enforcement.
• Submits invoices, including security invoices, to the bookkeeper with backup documentation.
• Cultivates and maintains positive relationships with internal and external stakeholders, including Catholic organizations, clergy, vendors, sponsors, and community members. Collaborates with them to enhance experiences and explore partnership opportunities.
• Conducts thorough evaluations of each event, collecting feedback from participants, stakeholders and staff. Analyzes data collected and makes recommendations for future improvements in event planning, programming and execution.
• Maintains positive relationships with staff, volunteers and community members who use parish facilities
• Assists with the planning and coordination all parish-wide events including but not limited to the parish's calendaring, Fall Festival and other parish fundraising events.
• Serves as a point of contact with the city officials regarding permitting and events in the parish that required city approval or license.

Parish Maintenance Team:

• Manages personnel specifically assigned to report to the position and is responsible for recommending hiring, training, performance evaluation, disciplinary actions, and terminations of direct reports in alignment with organization policies and in coordination with Human Resources.
• Directly supervises facilities staff, including custodians, maintenance, and janitorial workers.
• Provides leadership, training, and performance evaluation to ensure high-quality service and compliance with safety standards.
• Schedules and assigns daily tasks, projects, and preventive maintenance activities.
• Oversees contracts and vendors performing building repairs, renovations, or specialization services.
• Ensures team adherence to parish policies, procedures, and regulatory requirements.
• Meets regularly with parish maintenance and custodial staff to hear needs of team and projects to be considered by pastor and finance council
• Assembles and assigns maintenance schedule
• Plans and schedules the parish maintenance team on rental related preparation and take down.
• Directs the implementation of the annual work plan regarding facility maintenance and upkeep.
• Evaluates the methods and procedures used in performing the maintenance and custodial duties and revisions as necessary. Obtains bids and contracts for work and oversees fulfillment of contract terms. The Bookkeeper will provide budget information.

Other Responsibilities:

• Adhering to risk management requirements, safety compliance, safety training, active shooter training and protocols daily and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Any other duties assigned by priest or parochial vicar.

Requirements

Minimum Qualifications:

• Education o High School Diploma or equivalent or higher
• Experience o Four-six years proven experience in building/facilities maintenance and same in Events Coordination · License and Credentials
• Reliable transportation and access to daily use
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge, Abilities and Skills:

• Must demonstrate ability of serving collaboratively with other members of the parish staff.
• Exceptional communication and collaboration skills. · Ability to work in fast-paced environment.
• Complete a safe environment course and pass criminal background check
• Ability to resolve and reduce conflict.
• Strong organizational skills, and the ability to meet parish goals and deadlines.
• Strong interpersonal skills and the ability to effectively and respectfully communicate to various levels of office staff, ministry leaders, parishioners and contractors/vendors.
• Ability to work in a team environment, fostering a positive work environment.
• Punctuality and reliability are a must to ensure efficient, safe, thorough and timely operation of the custodial/maintenance program.

Travel Requirements: Travel requirements for the position include 20% local and 0% overnight.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.