Outreach & Events Coordinator

Company Description Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. Job Description We're looking for aan Events & Outreach Coordinator to work in a dynamic and fast-paced environment within the Academic Engagement Office (AEO). You will be responsible for planning and executing engagement events, outreach activities, visits, and meetings. You will coordinate multiple assignments, track actions and deliverables, respond to inquiries, and work with internal and external stakeholders to support timely execution of activities. You will frequently interact with senior managers within the Office of the Deputy Director for Science and Technology (DDST), academia, and other key stakeholders. This role requires the ability to manage multiple active projects simultaneously, exercise sound judgment in prioritizing work, and communicate project status clearly and effectively to stakeholders. You will report to the DDST Administrator. This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week, based on business needs. This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. You will Lead administrative, operational, and project coordination for events, outreach activities, visits, meetings, and related AEO initiatives, including tracking requests, action items, schedules, logistics, and follow-up. Lead the coordination and execution of the Institutional Postdoc Poster Symposium and Research SLAM, including all aspects of the participant and visitor experience from invite through day-of event activities. Coordinate university visits, postdoc engagement activities, and high-visibility internal institutional events, including logistics, schedules, materials, badging, audiovisual readiness, and follow-up. Coordinate the Lawrence Fellowship annual process and lifecycle. Support preparation and distribution of communications products, including email announcements, flyers, signage, event promotions, and related materials. Independently coordinate information, respond to inquiries, and prepare schedules, reports, correspondence, planning materials, and related documentation. Support development of draft agendas, planning materials, and coordination timelines for visits, meetings, events, and reviews; work with senior management and stakeholders to gather input and ensure materials are complete and timely. Perform other duties as assigned. Additional job responsibilities, at the A01.3 level Coordinate complex administrative and operational activities in support of events, outreach efforts, and visits, including development of schedules, tracking tools, planning materials, and status updates for management. Research, coordinate, and help resolve complex administrative, event, visit, and outreach issues; serve as a primary point of contact to ensure actions are tracked and appropriately handled. Provide input on budgets and resource planning related to events, meetings, visits, outreach activities, and associated support needs. Qualifications This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire. Experience providing administrative, operational, or project coordination support for areas such as outreach, events, meetings, and visits. Experience leading and coordinating workflows, action items, requests, and deliverables in a dynamic environment. Experience supporting communications materials and distribution process. Experience coordinating meetings, seminars, events, or visit logistics, including scheduling, facility preparation, presentation materials, audiovisual support, and follow-up. Demonstrated ability to independently prioritize and manage multiple complex and frequently shifting assignments, assess and resolve issues, exercise sound judgment and implement effective solutions. Advanced computer skills in Microsoft Office applications, including preparation of spreadsheets, reports, presentations, correspondence. Excellent interpersonal, verbal, and written communication skills, with strong customer service skills and the ability to work effectively with a wide range of stakeholders. Ability to lift and carry 20 pounds which includes event supplies and materials; push and pull carts of supplies, catering, and the like. Additional qualifications at the A01.3 level Associate's degree in a business-related field, or equivalent combination of significant experience and education in a related area. Experience coordinating high-visibility events, employee engagement activities, outreach programs, visits, workshops, conferences, or special events. Experience leading and coordinating complex projects and events with multiple stakeholders, including developing schedules and workflows, tracking deliverables, managing competing priorities, and ensuring timely communication of project status, budget, risks, and next steps to management and partners. Experience measuring project or operational results, gathering and incorporating stakeholder feedback, and using lessons learned to improve planning, deliverables, and overall effectiveness. Significant experience working closely with and representing senior management or executives to diverse internal and external contacts, and communicating management direction clearly, diplomatically, and effectively. Qualifications We Desire Broad institutional knowledge of the Laboratory, its programs, and organizational structure. Experience working with the LLNL Protocol Office and other high-visibility institutional partners. Proficiency with LLNL standard software and systems used to support visits, meetings, and events, such as the Visitor Tracking System (VTS), Livermore Electronic Access Portal (LEAP), catering, Foreign Travel System (FTS), Cvent, WebEx, Zoom, and Teams. Pay Range $94,560 - $115,728 Annually for the A01.2 level $113,400 - $138,888 Annually for the A01.3 level This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Additional Information #LI-Hybrid Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? Included in 2026 Best Places to Work by Glassdoor! Flexible Benefits Package 401(k) Relocation Assistance Education Reimbursement Program Flexible schedules (*depending on project needs) Our values - visit Security Clearance This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. Pre-Placement Medical Exam A job related pre-placement medical examination may be required. Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here. #J-18808-Ljbffr LLNL