Accounts Receivable Clerk

Job Description

Job Description

We are looking for an Accounts Receivable Clerk to support billing and payment operations for two business entities South of Nashville. This position plays an important role in keeping customer accounts accurate, maintaining steady cash flow, and resolving payment issues in a timely manner. The ideal candidate is organized, detail-oriented, and comfortable communicating with both customers and internal departments to ensure records remain current and collections stay on track.

Responsibilities:

• Prepare and issue customer invoices for two separate company entities with a high level of accuracy and timeliness.

• Record incoming payments and apply cash receipts to the appropriate customer accounts.

• Review receivable aging reports regularly to identify overdue balances and collection priorities.

• Contact customers regarding past-due invoices and manage follow-up efforts to support prompt payment.

• Investigate billing or payment discrepancies and coordinate with internal teams to resolve account issues efficiently.

• Reconcile customer ledgers to confirm balances are accurate and transactions are properly documented.

• Maintain organized accounts receivable records and support reporting related to billing, collections, and account status.

• Collaborate across departments to address questions, clear exceptions, and improve the flow of receivable activity.

• Experience supporting accounts receivable processes, including invoicing, payment posting, and account reconciliation.
• Working knowledge of commercial collections and customer follow-up practices.
• Ability to apply cash receipts accurately and maintain detailed financial records.
• Strong attention to detail with the ability to identify and resolve discrepancies in customer accounts.
• Effective written and verbal communication skills for working with customers and internal stakeholders.
• Proficiency with billing functions and standard accounting or financial systems.
• Strong organizational skills with the ability to manage multiple accounts and deadlines effectively.