Construction Project Coordinator

Job Description

Job Description

Commercial Construction Project Coordinator

Position Title: Commercial Construction Project Coordinator
Location: Houston, Texas
Employment Type: Full-Time

Position Summary

We are seeking an experienced Commercial Construction Project Coordinator to support the successful execution of commercial construction projects from preconstruction through closeout. The ideal candidate will have a strong understanding of construction administration, project documentation, subcontractor coordination, and accounting processes. This individual will serve as a key point of contact between project managers, subcontractors, vendors, clients, and internal teams to ensure projects are delivered efficiently and accurately.

Candidates must have a minimum of 5 years of commercial construction project coordination experience , with 10+ years preferred .

Key Responsibilities

• Coordinate and manage project documentation throughout the project lifecycle.
• Prepare, track, and distribute Requests for Information (RFIs) .
• Manage the submittal process, including review tracking and document distribution.
• Prepare, process, and track change orders .
• Coordinate and maintain project logs for RFIs, submittals, change orders, and closeout documents.
• Assist with project budgeting, invoicing, and contract administration.
• Review and process subcontractor invoices and vendor billing.
• Prepare and assist with AIA pay applications , including lien waivers and supporting documentation.
• Serve as the primary point of contact for subcontractors, suppliers, and project stakeholders regarding project documentation and administrative matters.
• Maintain accurate project records and ensure compliance with contractual requirements.
• Support project managers with scheduling, procurement tracking, and project reporting.
• Coordinate project closeout documentation, warranties, operation manuals, and final submissions.
• Facilitate communication between field operations, accounting, and project management teams.

Required Qualifications

• Minimum 5 years of experience as a Project Coordinator in commercial construction.
• Strong working knowledge of Sage 100 Contractor (required).
• Experience preparing and managing:
• • RFIs
  • Pricing Sheets
  • AR Invoicing and Tracking
  • AP Invoicing and Tracking
  • Submittals
  • Change Orders
  • AIA Pay Applications
  • Subcontract Agreements
  • Project Closeout Documentation
• Experience coordinating subcontractors and vendors.
• Strong understanding of commercial construction processes, contracts, and project administration.
• Excellent organizational skills with the ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong written and verbal communication skills.

Preferred Qualifications

• 10+ years of commercial construction experience.
• Working knowledge of Procore construction management software.
• Experience with commercial projects in sectors such as healthcare, education, industrial, retail, or office construction.
• Familiarity with construction accounting procedures and job cost tracking.
• Experience supporting multiple project managers and active project portfolios.

Skills & Competencies

• Detail-oriented and highly organized.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Strong problem-solving and follow-up skills.
• Professional communication and relationship management abilities.
• Self-motivated with the ability to work independently and collaboratively.

Compensation & Benefits

• Competitive salary of $60,000 - $90,000, based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development and training opportunities.

To Apply: Submit your resume along with a brief summary of your commercial construction project coordination experience, including your proficiency with Sage 100 Contractor, Procore, AIA pay applications, RFIs, submittals, and change order management.