Administrative Assistant

Administrative Assistant

Company: Northeast Precast
Reporting To: COO
Job Type: Full-Time, Salary
Schedule: Monday through Friday, 8:00 a.m.-5:00 p.m. Overtime may be required based on operational needs.
Pay Range: $52,000- $55,000 Salary, based on experience and qualifications

Position Summary

Northeast Precast is seeking a detail-oriented and highly organized Administrative Assistant to provide cross-functional support across reception, and sales operations. This position will serve as a central point of coordination while providing backup coverage during employee absences, high-volume periods, and changing operational needs. The ideal candidate is proactive, dependable, adaptable, and comfortable shifting between responsibilities while supporting multiple departments in a fast-paced environment.

Key Responsibilities

Reception and Front Office Support

• Answer, screen, and direct incoming telephone calls professionally.
• Greeting visitors and assisting with general inquiries.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain an organized and professional reception area.
• Provide reception and front-office coverage as needed.

Sales Support

• Assist with preparing, coordinating, and processing sales-related paperwork.
• Review documents to ensure that all required information is complete and accurate.
• Maintain organized electronic and physical sales records.
• Communicate with internal departments to support timely document and order processing.
• Provide administrative and backup support to the sales team as needed.

General Administrative Support

• Perform filing, data entry, scanning, copying, and document-management duties.
• Assist with internal communication and coordination among departments.
• Maintain accurate and organized electronic and physical records.
• Track outstanding items and follow up to support timely completion.
• Provide cross-functional coverage based on business priorities and staffing needs.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Three or more years of administrative, office support, or related experience.
• Experience supporting multiple departments or business functions preferred.
• Experience with timekeeping or workforce-management systems is a plus.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize responsibilities and meet deadlines in a fast-paced environment.

Preferred Skills

• Professional demeanor with sound judgment and discretion.
• Reliable and dependable, with consistent follow-through.
• Flexible and willing to provide coverage wherever operational support is needed.
• Able to handle sensitive and confidential information appropriately.
• Composed and effective in a fast-paced, high-volume environment.
• Strong interpersonal skills and the ability to communicate respectfully with employees, customers, visitors, and leadership.
• Self-directed, resourceful, and accountable for completing assigned responsibilities.

Benefits

Eligible employees may receive:

• Medical insurance starting at approximately $26 per week
• Dental and vision plan options
• Company-paid $25,000 life insurance
• Voluntary accident, disability, critical illness, and hospital coverage
• 401(k) plan with Company match
• Paid holidays, vacation, and sick time

Eligibility, waiting periods, employee contributions, and other terms are governed by the applicable benefit plans and Company policies.

How to Apply

Interested candidates are encouraged to apply online and submit a current resume highlighting their relevant experience, qualifications, and professional skills.

Equal Employment Opportunity Statement

Northeast Precast is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state, or local law.

Northeast Precast participates in the E-Verify program to verify the employment eligibility of individuals hired to work in the United States.

Pre-Employment Requirements

Employment with Northeast Precast is contingent upon the successful completion of a background check, conducted in accordance with applicable federal, state, and local laws.

Pay Range: $52,000 - $55,000 per hour