Senior Executive Assistant

Job Title: Senior Executive Assistant Location: Moline, IL Duration: 06 + Months ( Contract/Temp with the possibility of extension) Shift: 1st Shift 7AM-4:30PM Mon-Fri Travel: Very limited between local units (if needed) Pay Range: $28/hr to $30/hr Job Description: We are seeking a highly organized and proactive Senior Executive Assistant / Administrative Business Partner to provide high-level administrative and operational support to senior leadership. This role requires strong judgment, discretion, and the ability to manage complex workflows across multiple teams and geographies. The ideal candidate will act as a trusted partner, capable of handling confidential information, making independent decisions, and ensuring seamless day-to-day operations for leadership. Key Responsibilities: Provide comprehensive administrative support to senior leaders and their teams Manage complex calendars, including scheduling across multiple time zones Coordinate domestic and international travel arrangements Prepare, review, and respond to correspondence on behalf of leadership Act as a liaison between executives, internal teams, and external stakeholders Screen and prioritize incoming requests, determining appropriate actions Organize and coordinate meetings, including logistics, agendas, and materials Track action items and ensure timely follow-ups Maintain and update databases, records, and internal systems Prepare reports, presentations, and summaries using sensitive or confidential data Research and resolve inquiries, escalating complex issues when necessary Support special projects and cross-functional initiatives Provide guidance or limited direction to junior administrative staff (as needed) Required Qualifications: Bachelor’s degree or equivalent work experience 5–10+ years of experience in executive or senior administrative support Experience supporting Director-level or above leadership Strong organizational and multitasking skills Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office Suite and/or Google Workspace Experience managing international calendars and travel logistics Preferred Qualifications Experience in a multinational or matrixed organization Ability to work across multiple time zones and cultures Multi-lingual capabilities are a plus Experience with data analysis, reporting, or project coordination Familiarity with internal systems or workflow tools (LH-R7) Employment Type: Full Time Salary: $28 - $30 Hourly Bonus/Commission: No