Administrative Specialist I

Administrative Specialist I

Position Title - Administrative Specialist I

Division/College - Vice Provost for Digital Learning

Department - Vice Provost for Digital Learning

Location - Moscow

Posting Context Statement - The Administrative Specialist position provides a wide range of operational support to the Digital Learning Initiatives program, its students, and campus partners, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility of the Administrative Specialist is to serve as an administrative process expert and coordinator.

Position Overview - Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include: Manage records and documents; Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash; Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information; Other duties as assigned

Required Experience - Organizing tasks to meet deadlines; Participating in teams to accomplish shared goals; Using computer software and applications for word processing, email, and internet searches

Required Education - High School Diploma or equivalent

Additional Preferred - Bachelor's degree in related field OR combination of related education and full-time, working experience to total two years; Attention to detail, writing, editing, and communication skills as shown in application materials; Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership; Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision; Analyzing data to make informed decisions, provide recommendations, and solve problems creatively; Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop; Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner; Experience working with faculty, staff, and students in a university office setting

Physical Requirements & Working Conditions - Ability to sit/stand at a desk for extended periods

Degree Requirement - N/A: No degree requirement

FLSA Status - Non-Exempt

Employee Category - Classified

Pay Range - $19.50 or higher depending on education and experience

Type of Appointment - Fiscal Year

FTE - 1.0

Full Time/Part Time - Full Time

Funding - This position is contingent upon the continuation of work and/or funding.

Posting Date - 10/05/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants - To receive first consideration, please submit a cover letter, current resume, and references no later than October 19, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

Applicant Resources -

Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

1. Resume/CV
2. Cover Letter/Letter of Application
3. List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)
3. * Are you currently authorized to work in the United States of America?
   • Yes
   • No
4. * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
   • Yes
   • No