Medical Records Specialist

The Medical Records Specialist is responsible for obtaining, organizing, and maintaining complete and accurate patient medical records to support diagnostic imaging and clinical care. This role plays a critical part in ensuring prior imaging and documentation are available for radiologists ahead of diagnostic exams, while maintaining strict compliance with HIPAA and patient privacy regulations.

Key Responsibilities:
- Request, collect, and organize patient medical records from internal and external sources
- Obtain prior imaging studies and reports for radiologist review prior to diagnostic exams
- Upload, index, and maintain records within the EMR/EHR system accurately and timely
- Ensure all medical records are complete, legible, and properly labeled
- Coordinate with imaging departments, clinical teams, and external facilities as needed
- Maintain compliance with HIPAA, patient privacy laws, and medical record handling standards
- Track record requests and follow up to ensure timely receipt
Identify missing or incomplete documentation and take corrective action
- Support the radiology and clinical teams by ensuring records are available for patient appointments and procedures

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience
- Strong knowledge of HIPAA regulations, patient privacy laws, and medical records handling standards
- Hands-on experience working with EMR/EHR systems
- Excellent attention to detail and strong organizational skills
- Proven ability to manage multiple tasks and priorities in a fast-paced environment
- Strong time management skills with the ability to meet deadlines
- Ability to work independently with minimal supervision
- Ability to collaborate effectively as part of a healthcare team


Nice to Have Skills & Experience
- Previous experience in oncology, radiology, or diagnostic imaging settings
- Experience requesting medical records or prior imaging from external facilities
- Familiarity with high-volume medical record environments


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.