Admin Specialist - Progression

Title: Admin Specialist - Progression Company: Tampa Electric Company State and City: Florida - Tampa Shift: 8 Hr. X 5 Days Storm Duty Requirements Tampa Electric and its sister companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company’s rules and procedures. Responding to storms will be considered a condition of employment. Position Concept Provide administrative and technical support and expertise for the service area, interacting with front line employees, ED leadership, and external company contacts. Responsible for coordinating core business systems and processes (SAP, IBEW contract provisions, work order documentation) and support of the Cost Centers’ financial related activities including payroll and budgeting reforecasts & updates, labor by classification & expenses in the budgeting system (BPC), etc. Primary Duties and Responsibilities Review and record time for service area personnel into payroll systems (Workpro & SAP). Apply IBEW bargaining agreement provisions for hours worked, call out and other pay related issues. Correct attendance codes in payroll system. Audit non‑productive time to assist management in manpower scheduling. Ensure proper charges to accounts, run bi‑weekly payroll reports and obtain proper signatures within stated timeframes to meet Sarbanes/Oxley requirements. (35%) Validate cost centers’ financial charges monthly to ensure proper accounting disbursement practices are followed; accrue expenses, follow‑up on invoice discrepancies; reconcile petty cash and Visa statements; correct receiving orders. (15%) Develop and coordinate service area cost centers’ departmental budgetary reforecasts and variance analyses, and coordinate other special projects to ensure business plan goals are met in accordance with the ED Financial Reporting Schedule. (15%) Provide technical support and expertise related to Microsoft Office Suite (Word, Excel, Access, and Power Point), WorkPro work order system, and SAP Payroll system (basic/admin desktop and payroll functionality); provide training, generate reports, presentations, and spreadsheets used by management. (10%) Perform various department activities related to SAP including department organizational structure updating. Respond to confidential data requests, as directed by management, compiling and communicating information to Risk Management, Human Resources and Employee Relations. (10%) As appointed serve as service area coordinator for the following activities: environmental (oil spills), Values, Ethics & Compliance, Facility Services & Telecommunications, community involvement, events scheduling and record retention. Assist the Safety Committee as needed, serve as back‑up to another service area, assist with annual storm preparation for employees & retirees and storm restoration duties, etc. Provide notary services when applicable. (15%) Supervision None Relationships Key Internal: ED management, Distribution Design Technicians, Planners, Lead Line Supervisors, Line Supervisors, front line employees, HR, Risk Management, Accounts Payable, Purchasing Dept., Stores, Fleet, Meter Department and other TEC departments as required Key External: Vendors, local government & utility representatives, safety related speakers and customers Business & Job Knowledge Business & Job Knowledge* Judgment* Produce Results* Teamwork* Communication/Presentation Skills Working Conditions Must be able to work overtime as needed to meet deadlines Job Level: Senior Administrative Specialist Qualifications Education Required: High school diploma/GED with some advanced courses Preferred: Associates Degree Licenses/Certifications Preferred: Notary certification Experience Required: Minimum of four (4) years of work experience related to performing the Duties & Responsibilities of this position is required. Preferred: Minimum of two (2) years of Tampa Electric ED service area work experience is preferred. Work experience directly related to performing the Duties & Responsibilities of this position is particularly desirable. Required: Ability to interpret and apply IBEW contract, knowledge of TEC’s budgeting processes and systems (BPC), IBEW call‑out system and contract provisions, WorkPro, SAP Payroll, MSWord, MS Excel, MS Access, MS PowerPoint and other miscellaneous systems. Must demonstrate high level of integrity regarding personnel issues and other confidential information. High stress tolerance, teamwork, initiative, work standards, oral and written communication as well as planning and organizing skills are required. Preferred: Experience with the BPC budget system. Job Level: Lead Administrative Specialist Additional Duties and Responsibilities Serve as lead for the creation and follow through of purchase requisitions for assigned service area and other related departments as needed. Assist Management with analyzing manpower non‑productive time and identifying trends. Independently validate and reconcile SAP Payroll headcount, overtime, labor distributions monthly labor reallocations and incoming/outgoing forecasted expense summaries according to stated deadline. Coordinate with other departments as needed and review expenses with Manager for approval as appropriate prior to submitting. Generate and distribute monthly forecasted labor & expense reports, track and document actual expenses monthly and prepare variance explanations and annual labor & expenses in BPC according to stated deadlines. Generate ad‑hoc and customized queries and reports. May serve as trainer for Senior Administrative Specialists. Additional Qualifications Experience Required: A minimum of two (2) years of Senior Administrative Specialist experience in an ED Service Area performing the Duties & Responsibilities of this role is required. Knowledge, Skills and Abilities (KSA) Required: Advancement to this level requires demonstrated proficiencies in budget and payroll and associated systems. Additional Job Related Dimensions Build Organizational Relationships Benefits Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off * Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On‑site Fitness Centers * Bonus Plan and more! Equal Opportunity Employer Statement Tampa Electric is proud to be an Equal Opportunity Employer. TECO Energy is a proud Equal Opportunity /affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Pay Transparency Non-Discrimination Statement Pay Transparency Non-Discrimination Statement The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c) ADA Policy ADA policy It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s. Application Accommodations Application accommodations Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed. Pre‑employment physical exams may be required for positions with bona fide job‑related physical requirements regardless of disability. #J-18808-Ljbffr TECO Energy