IT Business Analyst III - Registrar (UPDATED)

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: IT Business Analyst III - Registrar (UPDATED) Job Category: Academic Staff Employment Type: Regular Job Profile: IT Business Analyst III Job Duties: Attention: The Office of the Registrar in the Division of Enrollment and Retention at the University of Wisconsin-Whitewater seeks an IT Business Analyst III (IT072). Major Function: The Information Systems and Business Analyst plays a vital role in supporting student success and the university’s mission through business process analysis, systems support, and data reporting for the Office of the Registrar. This position is a key partner to faculty, staff and administrators by managing and supporting the PeopleSoft Student Module, related portals, and third-party software integrations critical to academic and student services across the university. The Analyst plays a key role in the planning, implementation, maintenance, and support of Registrar’s Office technology systems, including software, and data processes. This position participates in the analysis and evaluation of business processes in the Office of the University Registrar, working closely with the Registrar’s Office team, ITS, Enrollment and Retention, and campus partners to improve system functionality, maintain data security, and support efficient operations. The Business Systems Analyst III works with the University Registrar staff to ensure excellent customer service to prospective students and the University community by performing other duties as assigned. This position reports to the University Registrar. Responsibilities Data Security, Integrity and Reporting Maintain knowledge of PeopleSoft security features and functionality. Work with ITS to ensure data security and appropriate role access. Manage student information system access for employees based on job responsibilities. Develop, prepare, and distribute reports related to enrollment, credit hours, degrees awarded, academic standing, and other student data. Maintain reporting schedule and send reports for federal, state, and institutional reporting requirements. Collaborate with Institutional Research and campus partners regarding student information and reporting needs. Develop and maintain procedures to ensure the integrity of student data and records. Systems Administration and Technical Support Coordinate with other department business analysts and ITS regarding system maintenance, development, and user access. Develop and maintain knowledge of system interfaces impacting student records, including Financial Aid, Admissions, and Student Financials, including documentation of technical procedures and system processes to support efficient operations. Participates in requirements planning and feasibility determination Works on tasks including project or functional requirements, functional design, functional configuration, testing, and documentation Manage online and batch processes for third-party software and student data integrations. Team and Department Support Assist senior staff in developing strategic approaches to problem-solving and anticipating issues Participate in staff meetings, committees, and departmental projects. Provide excellent customer service to students, faculty, staff, and campus partners, including training and serving as a resource for non-routine problems, processes and policies. Work collaboratively with the university community to support departmental and institutional goals. Participate in training, conferences, and professional development opportunities. Perform other duties as assigned CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Formulates and defines systems scope and objectives through research and fact-finding combined with an understanding of applicable business systems and industry requirements Trains, serves as a resource, and provides guidance to other IT business analysts on non-routine problems, processes, and policies May lead cross-functional project teams and may manage portions of the project life cycle. May function in project capacities including requirements gathering, functional design, functional configuration, testing, and documentation Devises or modifies complex information systems including analysis of business and user needs, documenting requirements, and revising existing system logic difficulties as necessary Determines and recommends programs required for optimal problem solution within cost/performance objectives Participates in requirements planning and feasibility determination Assists senior staff in developing strategic approaches to problem-solving and anticipating issues Performs analyses and prepares reports to ensure that programs meet or exceed schedule commitments May work with external vendors or service providers Works on tasks including project or functional requirements, functional design, functional configuration, testing, and documentation Department: Registrar Compensation: Well-qualified candidates can expect a starting annual salary within the range of $74,600 - $85,000. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Minimum Qualifications Bachelor’s degree in Computer Science, Information Systems, or a related field. Strong written, verbal, and interpersonal communication skills. Experience handling confidential information. Ability to manage multiple priorities and work within deadlines. Experience with reporting software (e.g. Tableau). Experience with Excel and/or SQL. Preferred Qualifications Experience analyzing and improving business processes. Experience with PeopleSoft systems. Experience testing and debugging software applications. Ability to analyze complex problems and develop effective solutions. Master’s degree in Computer Science or a related field preferred. Knowledge, Skills and Abilities: A strong commitment to excellence in public service and the ability to work effectively in a collaborative and culturally diverse environment. Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at View phone number on click.appcast.io or View email address on click.appcast.io. For questions regarding this position, please contact: Melissa Walton View email address on click.appcast.io View phone number on click.appcast.io To Ensure Consideration: Applications received by Sunday, July 26, 2026, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ( Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see  Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at View phone number on click.appcast.io. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.