Receptionist

Job Description

Job Description

Job Title: Receptionist
Job Description

This role serves as the primary point of contact for clients, visitors, and employees in a fast-paced, AI-focused financial services environment. The Receptionist creates a polished first impression, supports day-to-day office operations, and ensures the front desk and common areas run smoothly. This is a part-time, fully onsite position ideal for a junior-level professional with strong customer service skills and prior corporate office experience.

Responsibilities

• Greet and welcome clients, visitors, and employees in a professional and friendly manner, ensuring a polished first impression at all times.
• Assist visitors with check-in procedures and help them get situated in the office, including directing them to meeting rooms and key contacts.
• Manage light administrative tasks such as printing, organizing materials, and preparing basic documents as needed.
• Support overall office upkeep by restocking supplies, maintaining tidy common areas, and performing light tasks such as wiping down whiteboards.
• Coordinate office needs, including ordering office supplies and assisting with arrangements for catered lunches and meetings.
• Monitor and respond to communications across Outlook, Slack, and Microsoft Teams, ensuring timely and professional responses.
• Provide general support by troubleshooting minor office issues and coordinating with building management when necessary.
• Assist with occasional incoming phone calls, route calls appropriately, and respond to inquiries with professionalism and clarity.
• Represent the organization as the first point of contact for guests, maintaining a calm, composed, and service-oriented demeanor.
• Collaborate with internal teams to ensure smooth day-to-day office operations and support ad hoc tasks as requested.

• At least 1+ year of experience in a receptionist role or similar position within a corporate office environment.
• Prior experience interacting with both clients and internal employees in a professional setting.
• Strong customer service skills and the ability to create a welcoming, polished first impression.
• Professional, corporate-ready demeanor and presentation, with strong interpersonal skills.
• Comfort working in an office environment with frequent in-person interaction and a steady flow of visitors and employees.
• Demonstrated comfort representing an organization as the first face guests see.
• Bachelor’s degree (BA).
• Experience providing front desk support and administrative assistance in a busy office setting.
• Ability to manage basic administrative tasks such as printing, organizing materials, and coordinating office needs.
• Proficiency using Outlook and comfort learning or using collaboration tools such as Slack and Microsoft Teams.

• Open to junior-level candidates who demonstrate strong professionalism, maturity, and a positive attitude.
• Experience working in a fast-paced, collaborative corporate environment.
• Ability to represent oneself well in appearance, communication, and conduct.
• Familiarity with Slack and Microsoft Teams is a plus.
• Strong organizational skills and attention to detail when managing materials and office supplies.
• Ability to troubleshoot minor office issues and coordinate with building management as needed.
• Comfort working with a variety of stakeholders, including clients, senior professionals, and internal teams.

This is a part-time, fully onsite role with core hours of 10:00 AM to 4:00 PM, Monday through Thursday, with some flexibility for an earlier start time when possible. The position is based in a modern New York office focused on AI-native solutions for financial services and dealmaking. The environment is busy and collaborative, with approximately 230 employees per floor and peak in-office days on Tuesday and Wednesday. Office amenities include an onsite terrace and cafeteria, contributing to a comfortable and engaging workplace. The role requires a professional, corporate-ready appearance and demeanor, as you will serve as the first point of contact for visitors and employees in a high-profile, client-facing setting. The position is initially needed for at least the next three months, with potential for extension or transition to a longer-term opportunity based on performance and business needs.

Job Type & Location

This is a Contract position based out of New York, NY.

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New York,NY.

This position is anticipated to close on Jun 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.