Temporary - Program Assistant - Human Resources

Program Assistant

Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Program Assistant to work in our Human Resources Department.

This is a temporary, non-continuing position. This position is open until filled.

We are seeking an equity-minded person who is committed to supporting our diverse student population and faculty within the District Mission. Please review our District Mission, Goals, and Values.

Under the direction of the appropriate manager, assists in the coordination of program activities, interdepartmental transactions, and stakeholder support.

Through the online portal, submit the following documents:

1. Completed online application
2. Resume
3. A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position
4. Contact Information for 3 personal or professional references (no letters please)

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

This is a Short-Term Non-Continuing (STNC), temporary, hourly position, 24 hours per week, $20.34 per hour. Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75% of a school year, up to 180 days. Please see the current salary schedule here: MLCCD - Salary Schedule Benefits: The College offers a Bronze level benefit plan at the cost of the employee. Paid Time Off: The successful candidate will earn forty (40) hours of sick leave per fiscal year. Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year s.

Representative Duties

The successful candidate will support student success and equal access by executing the following duties:

• Coordinates with program manager to develop project management plans based on departmental goals and project requirements
• Assists with dissemination of program information and/or support services
• Assist with budgetary transactions; such as purchase orders, requisitions, PAFs, budget transfers, etc.
• Engages in customer service activities, such as greeting students and/or community members
• Provides administrative support; such as filing, records retention projects, managing mail flow, etc.
• Works with the manager to organize events as necessary
• Assists the manager in maintaining a positive and healthy environment for stakeholders
• Supports and assists with data entry and/or reporting
• Assists with special projects; including but not limited to: audits, promotional events, presentation development
• Additional duties as required

Supervision Exercised: None

Program Duties:

• Filing and organizing documents
• Processing paperwork accurately and efficiently
• Performing data entry and maintaining detailed records
• Providing customer service and general assistance to employees, students and community members
• Working with a high level of confidentiality and discretion
• Learning and following policies, procedures, rules, and regulations

Working Conditions: Office environment; subject to interruptions and distractions. Physical demands include sitting, reaching, bending, walking, standing for long periods, and light lifting (up to 25 lbs). Repetitive motion based on computer/filing practices use may be required. Occasional outdoor environmental exposure; including but not limited to events and/or special projects.

Qualifications

Minimum Qualifications:

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.

Must have at least two years of experience in an administrative/office environment

Education:

High School Diploma / GED Equivalent, AA Preferred

Licenses and Certifications: None

Knowledge Of:

• Program and/or department processes;
• Verbal and written communication skills;
• Interpersonal skills using tact, patience, and courtesy;
• Fiscal practices;
• Correct usage of grammar, spelling, punctuation, vocabulary;
• Administrative/programmatic best practices;
• Computer and software applications

Ability To:

• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of stakeholders;
• Follow verbal and written directions;
• Follow through on assigned task;
• Operate independently and in groups;
• Conduct self in a professional manner;
• Abide by District policies and procedures;
• Ability to lift up to 25 pounds

Physical Ability To:

Physical demands include sitting, reaching, bending, walking, standing for long periods, and light lifting (up to 25 lbs). Repetitive motion based on computer/filing practices use may be required.

Additional Information

All application materials must be received by 11:59 pm on the closing date indicated above. Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Incomplete application packets will not be accepted. Interviews are by invitation only. The college does not reimburse applicants for related travel expenses.

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States; Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter). Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at View phone number on click.appcast.io or via email at View email address on click.appcast.io.