Talent Acquisition Coordinator

Job Title: Contract Talent Acquisition Scheduling CoordinatorJob Description

The Talent Acquisition Scheduling Coordinator will support a high-volume Talent Acquisition team by coordinating interviews, managing candidate logistics, and assisting with key recruiting operations for direct hire, contractor, and intern hiring. This role serves as a primary liaison between candidates, hiring leaders, and Talent Acquisition Partners, ensuring a smooth and engaging experience throughout the hiring process. The position is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and wants to build a strong foundation in talent acquisition operations.

Responsibilities

• Coordinate and schedule virtual and onsite interviews, ensuring all details are accurate and communicated clearly to candidates and interviewers.

• Book interview rooms, arrange meals when needed, greet candidates onsite, and ensure interview schedules run smoothly and on time.

• Maintain compliance in the hiring process by ensuring all interview feedback forms are completed and accurately uploaded into the Applicant Tracking System (ATS).

• Open and post new requisitions on behalf of Talent Acquisition Partners, ensuring each posting complies with internal processes and standards.

• Utilize the Monday.com scheduling portal to manage and track interview and hiring-related activities.

• Book candidate travel, manage travel logistics, and collect receipts to support travel reimbursement requests.

• Act as the liaison between Talent Acquisition and People Operations during the post-offer process to ensure a seamless candidate transition.

• Serve as the primary liaison for interns based in New Mexico, supporting the intern program and acting as a point of contact for intern-related inquiries.

• Assist with planning, coordinating, and scheduling intern events and activities.

• Perform administrative duties as assigned to support the Talent Acquisition team and broader People organization.

• Complete assigned tasks accurately and on time in accordance with company policies and procedures.

• Follow established directions and guidelines from leadership to support effective collaboration and successful completion of cross-functional projects.

• Develop and maintain strong working relationships with key internal and external stakeholders, including hiring managers and contract firms.

• Collaborate with Talent Acquisition leadership to problem-solve and present conceptual information related to recruiting operations and candidate experience.

Essential Skills

• 2+ years of experience in recruiting coordination or talent acquisition support in a professional environment, with a strong sense of urgency.

• Advanced expertise in Microsoft Outlook, including complex calendar management and scheduling.

• High proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.

• Hands-on experience using an Applicant Tracking System (ATS); experience with SAP SuccessFactors and Monday.com is preferred.

• Demonstrated ability to manage multiple priorities simultaneously while maintaining high attention to detail and strong organizational skills.

• Ability to communicate in a timely, transparent, and respectful manner and to remain open to other ideas to promote effective collaboration across teams.

• Proactive approach to work, with the ability to take initiative on daily tasks and longer-term projects.

• Ability to maintain confidentiality and handle sensitive information with tact and discretion.

• Customer service mindset with a focus on delivering an excellent experience to candidates, hiring leaders, and internal partners.

• Experience providing administrative support in a fast-paced, professional environment.

Additional Skills & Qualifications

• Bachelor’s degree preferred.

• Experience working in talent acquisition, recruiting coordination, or HR operations for a high-volume recruiting team.

• Familiarity with scheduling tools and portals, including Monday.com.

• Strong stakeholder management skills, with the ability to build and maintain relationships with hiring managers and external partners.

• Ability to problem-solve and present conceptual information to Talent Acquisition leadership.

• Comfort working as an onsite representative for Talent Acquisition and serving as a key point of contact for local teams and interns.

Work Environment

This role is based in an office environment in Las Cruces, with the expectation to work onsite at least four days per week (Monday through Thursday), with Friday as an optional work-from-home day. The position follows a standard five-day work schedule totaling 40 hours per week. The coordinator will occasionally travel to the nearby spaceport facility in Truth or Consequences, New Mexico, to support Talent Acquisition activities as the onsite representative for the Las Cruces location. The role operates in a collaborative, fast-paced setting that relies on modern office technologies, including Microsoft Office, Outlook, an Applicant Tracking System (such as SAP SuccessFactors), and Monday.com for scheduling and coordination. The environment offers opportunities for growth within Talent Acquisition and exposure to a dynamic organization that is expanding, with paid holidays and accrued paid time off as part of the overall benefits.

Job Type & Location

This is a Contract to Hire position based out of Las Cruces, NM.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Las Cruces,NM.

Application Deadline

This position is anticipated to close on Jun 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.