Event Production Manager

Event Production Manager

The Event Production Manager plays a critical role in the planning, coordination, and execution of large-scale events. This individual works closely with Senior Leadership and cross-functional teams to ensure that every event meets the highest standards across Print, Fabrication, and Technology divisions.

The role requires a strong grasp of project tracking, cross-team collaboration, and operational excellence. By managing timelines, supporting coordination efforts, and maintaining clear communication across departments, the Event Production Manager ensures the seamless and successful delivery of complex, high-impact events.

What You'll Do:

• Project & Event Management
• Project Planning & Execution: Ability to lead all phases of large-scale event execution, ensuring on-time, on-budget, and high-quality delivery.
• Strategic Planning: Skilled in developing comprehensive project plans with defined milestones, team roles, and aligned objectives.
• Event Operations Oversight: Expertise in managing on-site logistics, setup, and event flow for seamless attendee experiences.
• Leadership & Team Management
• Team Coordination: Ability to assign and manage work across various internal and external teams.
• Cross-Department Collaboration: Strong ability to unify efforts across departments such as Sales, Execution, Operations, and Finance.
• Process Optimization: Works closely with solution-oriented teams to streamline and integrate processes across the organization.
• Mentorship & Development: Fosters a culture of continuous learning and development within the team.
• Client & Stakeholder Management
• Client Satisfaction Focus: Ensures client expectations are exceeded through proactive management and communication.
• Stakeholder Collaboration: Develops key internal partnerships and aligns teams around shared objectives.
• Operational Excellence
• Health & Safety Compliance: Maintains rigorous safety, security, and compliance standards at events.
• Evaluation & Continuous Improvement: Leads post-event reviews to gather feedback and drive future enhancements.
• Operational Process Implementation: Implements procedures that support organizational efficiency and development.
• Travel & Field Work
• On-site Presence: Willing and able to travel extensively for site surveys, installations, client meetings, and event oversight.

What We're Looking For:

• Proven leadership in orchestrating sizeable event projects, with a keen sense for managing stakeholder interests.
• A balanced mastery of digital, technical, and project management skills, fostering an environment conducive to success.
• Advanced understanding of change management, adept at navigating project dynamics to secure optimal results.
• Exceptional communication abilities, influencing project narratives and decisions at all organizational levels.
• Experience in leading cross-functional teams and driving accountability within project scopes.
• Proficient in harmonizing multiple project timelines, showcasing superior time and project management competencies.
• Proficiency in a suite of project management tools (e.g., Jira, Confluence, MS Project) and the ability to translate data into actionable insights.
• Adaptability to various project delivery frameworks, with a strategic mindset toward achieving business goals.
• Capacity to discern and adapt to the nuances of different business environments and stakeholder needs.
• Commitment to flexibility and availability, accommodating the dynamic demands of the event production cycle.
• Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays.

Education and Experience:

• Bachelor's degree (B.A.) or equivalent from a four-year college; or equivalent combination of education and experience
• 5 - 7 years of leadership experience in event management.
• 5 - 7 years in a managerial role with cross-functional project or program oversight, preferably within the print or related industry.
• 5 - 7 years of cross functional project and program management experience, preferably in the print industry
• 5 - 7 years of Technical Project Management experience
• Experience with Corebridge, Smartsheets and Prestige a plus
• Advanced computer skills in Excel and other MS programs as well as databases, production and installation software platforms.

What We Offer:

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plan: 401k plan including contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.
• Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more
• Commuter Benefits: Access support for travel and commuting needs, where available

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.