Accounts Payable Specialist

Accounts Payable Specialist Employer: DMC Date Posted: Jul 9th, 2026 Department: Accounting and Finance Overview As our Accounts Payable Specialist, you'll support the accounts payable function by accurately processing invoices, expense reports, and vendor payments in a timely manner. You'll work closely with the AP Manager, stepping in as backup and helping keep day‑to‑day AP operations running smoothly — including supporting the team as new automation tools are introduced. Description Process invoices and check requests for payment, ensuring proper approval and correct G/L coding Process expense reports in compliance with our travel and entertainment (T&E) policy Prepare and process vendor payments via check, ACH, and wire transfer; maintain control of check stock Report daily cash activity and requirements Respond to vendor and internal inquiries on invoice/payment status; research and resolve discrepancies Reconcile vendor statements to the AP subledger Collect and maintain vendor W‑9 forms; support year‑end 1099 reporting and filing Maintain organized, audit‑ready AP files Serve as backup for mailroom operations — sorting/distributing mail and packages, and handling postage, shipping, and receiving during staff absences Support AP automation initiatives: testing AI‑assisted invoicing tools, documenting current workflows, flagging automation opportunities, and recommending process improvements Act as backup to the AP Manager, maintaining working knowledge of all areas of accounts payable Qualifications High school diploma or equivalent 4–8 years of accounts payable experience Proficiency in Microsoft Word and Excel Experience with Oracle a plus Strong reconciliation skills and attention to detail Clear, professional communication with vendors and internal teams Ability to adapt to changing processes and technology, including AP automation tools Strong self‑management and time‑management skills; comfortable managing multiple priorities and deadlines #J-18808-Ljbffr