Household Manager & Family Assistant (with Meal Prep Support)

Household Manager & Family Assistant (with Meal Prep Support)Location: Newport, RI 02840Employment Type: Part-Time | 20–25 hours per week (20 hours guaranteed)Schedule: Monday through Friday, 10:00am–2:00/3:00pmCompensation: $30–$35 per hourStart Date: October 2026RequirementsMaintain a smoke and fragrance-free environment.Must be authorized to work in the United States.Reliable personal transportation required (candidate's own vehicle; mileage reimbursement provided).About Our FamilyWe're a close-knit, creative, caring family re-locating into our home in Newport with our energetic toddler in tow. We're both remote workers with flexible schedules, and we tend to move through life with warmth, empathy, and a lot of enthusiasm. We're thoughtful, collaborative, and genuinely care about the people around us.Our home is wellness-oriented at its core. We care deeply about what we eat, how our space feels, and building rhythms that support a calm and healthy daily life. We're creative by nature, which means the organizational and logistical side of running a household isn't always where we shine. We know what we need, and we're looking for someone who can take ownership of it without being asked twice.We have a regular cleaning team that comes through a couple times a week, so the day-to-day doesn't require heavy cleaning. What we need is someone who can keep things running smoothly in between, get ahead of the details, and bring a sense of ease to our home.Our little one is in school most of the day, but he's around sometimes, and he's full of energy. We'd love someone who enjoys that kind of environment.Who You Are / What We're Looking ForYou're the kind of person who walks into a space, takes in what needs to happen, and just makes it happen. You're warm, enthusiastic about your work, and take real pride in a well-run home. You have a "type B personality with type A execution" — easygoing and easy to be around, but sharp, proactive, and deeply self-directed behind the scenes.You think in systems. You don't wait to be told what needs to be restocked, scheduled, or organized — you notice it and handle it. You're the kind of person who sees a task all the way through from start to finish without needing to be followed up with. You're a skilled executive functioner who takes mental load off the people around you rather than adding to it.You're also health minded. You understand the value of a well-stocked fridge, a nourishing meal ready to go, and a kitchen that functions as the heart of a healthy household. Cooking and meal prep aren't just tasks to you — they're something you approach with care and intention and enjoy creating and iterating.Comfort around an energetic toddler is a must, even though formal childcare is not part of this role. Occasional flexibility for evenings or weekend coverage is a plus.Key ResponsibilitiesMeal SupportDinner prep three times per week; prepare grab-and-go breakfasts and healthy snacks and lunches for the familyPrep style includes marinated proteins, washed and chopped fruits and vegetables, and ready-to-use ingredientsPack a daily school lunch and snack for the childGrocery shopping: own the list, execute the shop, and keep the kitchen stockedKitchen cleanup and maintenanceStrictly avoid macadamia nuts in all meal preparation (allergy in the household)Household Organization & MaintenanceCreate and maintain household organization systems throughout the home; identify and improve areas where systems are lackingDaily resets and light tidying: dishes, surfaces, high-traffic vacuumingPrep the home for the cleaning teamOrganizational projects including labeled toy storage, children's clothing organization, and a functional morning station for the childRefresh and maintain the entryway (primary clutter zone)Seasonal clothing swaps; coordinate donation send-offs to ThredUpOccasional event and guest prep (tidying before hosting, supply runs, etc.)Support with packing and unpacking for travelIndoor plant care (approximately 2-4 plants)Replace batteries, light bulbs, and smoke detector supplies as neededClean humidifiers and air purifiersAdministrative & Personal Assistant SupportTravel planning and logisticsCalendar awareness; support for scheduling doctor's and wellness appointments and event coordinationReceipt and budget tracking for household spendingGeneral life admin supportInventory & ErrandsRestock pantry, fridge, and household supplies; manage running supply listsManage household orders and subscriptions as an authorized userHandle returns, dry cleaning, gift shopping, mail, and packagesBreak down and remove boxesLaundry & LinensWash, fold, and organize family laundrySpecial garment care and dry-cleaning drop-offMaintain a tidy, well-stocked laundry areaVehicle ManagementSchedule maintenance for the family vehicleFueling, cleaning, and organizing vehicle periodicallyTrack registration and insurance renewalsVendor & Property OversightOversee cleaners and contractors when present in the homeResearch and coordinate repairs and comparative quotesSeasonal outdoor maintenance: garden bed care and outdoor furniture upkeep as neededFamily IntegrationAbility to play with a toddler during family transitionsPossibility of picking up toddler from school when family has unforeseen circumstance ariseComfort facilitating toddler's play with local grandparent and helping where neededHow to ApplyTo apply, please submit a short intro letter, an updated resume, and three professional references with contact information. 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