Financial Advisor Assistant

Job Description

Job Description

We pride ourselves on providing high-touch, hyper-personalized client service—and that starts with caring deeply for our team. We offer a close-knit, supportive work environment where your work is valued, your voice is heard, and you aren't just another employee in a corporate cubicle. Because our practice is growing, we are looking for a dedicated Financial Advisor Assistant to join our close-knit team.

Why You’ll Love Working Here

• Reclaim Your Time: Work locally in Lynbrook. Say goodbye to the daily LIRR commute, subway delays, and high-stress Manhattan office cultures.

• Autonomy Without Micromanagement: Step into an environment where your expertise is trusted. You will have full ownership of your daily responsibilities and the freedom to manage your workflow independently.

• Small Team, Huge Impact: Be an integral part of a small, supportive team where your voice matters and your hard work is noticed every single day.

Who You Are (The Right Mindset)

You are a self-driven financial industry professional who thrives on order, accuracy, and helping clients. You don't just "do paperwork"—you understand why financial protocols matter and take personal pride in getting things done right the first time (zero NIGO errors).

• You are proactive: You anticipate advisor needs before client meetings rather than waiting for instructions.

• You are meticulous: You know that in financial services, a single missed checkbox or outdated note matters. Your note-taking and file organization are flawless.

• You are a great communicator: You enjoy picking up the phone, building warm rapport with clients, and making them feel cared for during major life transitions.

Key Responsibilities

• Primary Client Liaison: Handle incoming service calls with professionalism, empathy, and clarity regarding financial planning, investment accounts, and insurance products.

• Account Onboarding & Processing: Draft, review, execute, and track all client onboarding documentation, account setups, transfers, and distribution requests.

• Adviser Appointment Prep: Prepare comprehensive meeting folders, portfolio summaries, illustrations, and preliminary review materials prior to client consultations.

• Operational Execution: Process general account maintenance, including beneficiary updates, address changes, rollouts, and quote requests.

• CRM & Record Keeping: Maintain meticulous, compliant notes in client records and actively follow up on open operational items.

Qualifications & Requirements

• Industry Experience: Minimum 2+ years of direct administrative experience within a financial advisory, wealth management, or financial planning firm ( Required ).

• Industry Familiarity: Prior hands-on experience with custodian account openings, financial paperwork, and advisor protocols.

• Tech Savvy: High proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and financial CRM platforms.

• Soft Skills: Outstanding phone presence, active listening, structured note-taking habits, and high emotional intelligence.

• Work Style: Ability to work independently, prioritize multi-step tasks, and maintain rigorous attention to detail.

 

If you meet the 2-year financial industry requirement and are seeking a supportive, long-term career opportunity in South Shore Nassau County, Please hit the Apply Now!