Academic Advisor

CHAMINADE UNIVERSITY OF HONOLULU


MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service and successful careers. Guided by its Catholic, Marianist and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Academic Advisor


Department: Student Success


Exempt


Full Time


EAM III

1. Position Summary

As a team member of the Office of Student Success, the Advisor engages undergraduate students in promoting all dimensions of student success. In addition to general advising duties, the Advisor also assists with various aspects of the including but not limited to specific duties related to transition, retention, progression, and post-commencement planning.

1. Reports to:

Direct Report to: Senior Academic Advisor


Indirect Report to: Director, Student Success

1. Essential Duties and Responsibilities

The Advisor will be responsible for general advising duties as well as other duties required to meet the needs of all undergraduate students at the University.


General Advising Duties (70%)

• Offer advice and guidance on selecting courses and academic programs while encouraging exploration of various majors
• Communicate curricular requirements for general education and academic programs (including possible requirements for graduate programs in conjunction with the Office of Undergraduate Research & Pre-Professional Programs)
• Understand and interpret University policies and procedures
• Maintain confidentiality and understand the Family Educational Rights and Privacy Act (FERPA)
• Educate students on understanding University policies and procedures (emphasis on Academic policies & procedures
• Plan, monitor and aide students in progression towards graduation (assist and educate student's understanding of academic/program requirements)
• Assist with various academic waiver/approval processes (prerequisite, concurrent, registration, credit overload)
• Work collaboratively with divisions, staff, and faculty across campus; refer/connect to support systems that promote overall student success
• Maintain systematic, frequent, and intentional contact with advisees through multiple methods
• Document advising sessions/interactions with students (in student success platform)
• Monitor and administer appropriate interventions when student concerns arise as identified through Early Alert process (platform)
• Create a welcoming and caring environment when working with students
• Assist in the development of educational and career plans that are consistent with students' personal values, goals, and career objectives
• Create and facilitate workshops/presentations for students on topics related to Student Success (group advising, First-Generation students, First-Year students, etc.)
• Disseminate/collect data through surveys. Communicate trends/patterns to Assistant Director
• Participate and aide in staffing Academic Affairs unit related events (i.e. Preview Days, Convocation and Commencement)
• Any other duties as needed and assigned by the Assistant Director and/or Senior Director

Career/Internship Advising:

• In conjunction with the Career Pathway and Success Coach, assist all students with baseline Career/Internship advising related to purpose

Other Duties Relating to Student Success (25%)

• The Advisor may be asked to assist the Senior Academic Advisor or Director with various duties related to the specific areas of the Division. At their discretion, the Advisor will be assigned duties based upon the needs of the Division to provide services to students and the skills and experience of the Advisor. The Advisor may be assigned duties including but not limited to the following: First-Year transition Programs, New Student Orientation, Study Away/Study Abroad, Special Populations Programming, and more.

Other Duties as Assigned (5%)

• The Senior Academic Advisor or Director from time to time may assign other duties to ensure smooth operations of the division and/or to assist with special projects as needed.

1. Disclaimer

This list of responsibilities is not exhaustive. Details relating to both essential and nonessential functions of the job are not precise and are only an approximation, which can vary on a day-to-day basis and are subject to change on an as-needed basis and/or in the sole discretion of supervisory management.

1. Education and Experience

Minimum

A Bachelor's Degree in Education, Psychology, Counseling, Human Resources, or other related field is required.


Preferred

A Master's Degree in Educational Administration, academic/career counseling, educational leadership, education, or another related field

1. Required Knowledge, Skills & Abilities

• Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels of the university.
• Experience in teaching, counseling, or administration in higher education.
• Experience working with Pacific Islander, Asian American, and local Hawaii students highly preferred.
• Proficiency in Microsoft Office Suite or related software.
• Organized with meticulous attention to detail.
• Excellent project management skills and ability to prioritize work and resources.
• Ability to meet deadlines.
• Ability to analyze data and prepare reports.
• Attention to detail with a focus on thoroughness and quality.

1. Physical Requirements

Duties involve light work in an office and community setting and requires a minimum of physical effort with intermittent sitting, standing, climbing stairs, and walking inclines. Must be able to lift 20 pounds, walk the campus with ease, and have excellent motor skills. Must have finger dexterity. Must be able to communicate information and ideas so that others will understand.

1. Other Requirements:

• This is a full time, exempt position. Forty hours per week (M-F) will be the general rule. However, depending on the project cycles and workflow demands of the department, additional hours or workday schedule changes may be occasionally required. Must be willing and able to work occasional nights and weekends and a varying schedule.
• Performs other related duties as assigned by Supervisor.
• Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner.

1. Marianist Identity/Native Hawaiian & Pacific Island Serving:

An expressed willingness to respect and support the Catholic and Marianist identity of


Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University. Understanding of and respect for the University's designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.