Attendance Clerk

Attendance Clerk

Pay Grade Calendar Days Hourly Minimum CL3 196 Days $16.40

Reports To: Principal Terms: 196 Days

Department: Assigned Campus Pay Grade: CL3

Primary Function

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

All employees of Cleveland ISD are expected to act with integrity, support organizational goals, demonstrate the ability to inspire, grow and motivate others, utilize feedback, strive for results and commit to championing the needs of our students and employees, and work toward continuous improvement.

Qualifications

Education/Certification: High school diploma or (GED)

Special Knowledge/Skills

Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines Strong organizational, communication, and interpersonal skills

Experience

School clerical experience, preferred

Essential Job Functions

1. Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.

2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.

3. Assist parents, students, and faculty with questions regarding student attendance.

4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrators.

5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

6. General clerical support including word processing, data entry, filing, and file maintenance.

7. Receive, distribute, and ensure security and confidentiality of enrollment records.

8. Maintain confidentiality.

9. Reliable attendance and punctuality.

10. Follow district safety protocols and emergency procedures.

11. Participate in staff development activities to improve job-related skills.

12. Comply with state, district, and school regulations and policies for clerical employees.

13. Attend and participate in faculty meetings and serve on staff committees as required.

14. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.

15. Comply with all district and campus routines and regulations.

16. Perform other duties as assigned by the Superintendent of Schools.

Work Environment

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 25 pounds)

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; understand the need for continued flexibility based around the complex needs of students with behavioral needs

Environment: Indoors including but not limited to: classroom, cafeteria, library, or other campus location. Outdoors (exposure to sun, heat, cold, and inclement weather). Exposure to noise. May work prolonged or irregular hours. A remote location in the event of a declared emergency, temporary closure, or closure.

Personal Protective Equipment may be required.

The above statements are intended to describe major job functions of this position and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required. The Superintendent or designee may assign additional duties when deemed appropriate.

Special Funding: If my position is funded by grants, federal funding, or other special funding, I understand that my employment is expressly conditioned on the availability of full funding for the position. If full funding becomes unavailable my employment is subject to termination or non-renewal, as applicable.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed to the job description are representative of the knowledge, skills, ability, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

________________________________________ _________________________________________ Employee Signature Date