2026- 2027 Middle School Registrar @ Olle

2026- 2027 Middle School Registrar @ Olle

To ensure the timely and orderly registration of students in compliance with state education and AISD Board policy. To maintain a thorough record system for recording and distributing grades.

Qualifications

• High school diploma or GED
• Qualify for state paraprofessional certification
• Post high school courses or a minimum of five years of office experience

Special Knowledge/Skills

• Strong organizational, communication, and interpersonal skills & attention to details
• Self-motivated and the ability to work independently without supervision
• Pleasant telephone personality and effective communications skills
• Ability to work cooperatively with all stakeholders
• Understanding of math and record-keeping procedures
• Computer literate
• Good typing skills

Experience

• Three (3) years front office experience preferred

Major Responsibilities and Duties

Program Management

• Supervise registration and withdrawal of students.
• Verify the accuracy of student records.
• Supervise assistant registrars (if applicable).
• Maintain and certify pupil transcripts, grade averages, and class rankings and inputs into computer when applicable. Post test scores to permanent record card.
• Maintain pertinent student records in computer.
• Correspond with parents and sending/receiving schools with regard to transfers, retention, transcripts, etc.
• Store cumulative folders of withdrawn students, teacher grade books, and permanent transcripts on file for the period of time prescribed by law.
• Assist students to complete applications
• Answer incoming calls regarding registration and assist parents, students and personnel with questions regarding registration, transcripts, class rank, etc.
• Prepare and distribute all 12th grade student records to requesting agencies and campus offices (if applicable).
• Coordinate the ordering and distribution of all graduate items: e., caps and gowns, diplomas, honor chords, etc. (if applicable).

Policy, Reports, and Law

• Ensure compliance with all applicable laws, rules and regulations.
• Compile, maintain, and file all reports, records, and other documents required
• Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.

Other

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

Supervise assistant registrars when applicable.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used : Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 205

Pay Grade: CSP4

2025-2026 Salary Range Min. $29,748 Mid. $35,596 Max. $41,439 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.

Salary is based on 205 days. If working less than 205 days, the salary will be less.