Accounts Receivable & Payable Specialist

Accounts Receivable & Payable Specialist

This is a remote position. Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company's accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company's financial processes. The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners. This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company's ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.

Responsibilities:

• Generate and send customer invoices through the company's ERP system
• Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments
• Monitor accounts receivable aging reports and follow up on outstanding balances
• Communicate with customers regarding invoice status and payment timelines via email
• Process credit memos and assist with account reconciliation tasks
• Collaborate with Sales and Project Management teams to maintain accurate customer accounts
• Enter vendor invoices into the ERP system while ensuring accuracy and completeness
• Match vendor invoices with purchase orders and packing documentation
• Prepare weekly payment runs including checks and ACH payments for internal approval
• Maintain organized records of vendor information, invoices, and payment histories
• Communicate with vendors to resolve billing discrepancies or questions
• Perform daily transaction entry and bookkeeping tasks within the ERP system
• Assist with month-end close activities and reconciliation processes
• Support bank and credit card reconciliations
• Maintain accurate financial records that are organized and ready for auditing
• Remain available during Eastern Time business hours through Microsoft Teams
• Provide proactive updates regarding financial items, open issues, or discrepancies
• Identify potential financial discrepancies early and escalate them when necessary
• Coordinate with internal teams such as Sales and Operations when financial clarification is needed

Requirements:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles
• Experience working with ERP systems, preferably Sage 300
• Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization
• Professional-level English communication skills, both written and verbal

Qualifications:

• Experience using Sage 300 is strongly preferred
• Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable
• Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered
• Strong organizational skills and attention to detail
• Ability to manage structured financial workflows independently
• Comfortable working remotely in a collaborative environment
• Ability to handle confidential financial information with discretion

Benefits:

• Full-time position
• 100% remote work environment
• Long-term role with a well-established U.S. company
• Opportunity to join the team during a period of operational modernization
• Collaborative work environment where contributions have a direct impact
• Opportunity to take ownership of important accounting processes