Construction Sales Administrator

Job Description

Job Description

Join the Schaedler Yesco Distribution Team! Why You’ll Love Schaedler Yesco Distribution:

At Schaedler Yesco Distribution, we’ve been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.

What Sets Us Apart are our Core Values:

• Commitment to Integrity
• Teamwork
• Accountability
• Profitability

Where we work hard and go home happy!

Electrifying Benefits:

• Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!
• 401K with company match.
• Flexible Spending Account (FSA) & Health Savings Account (HSA).
• Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!
• Quarterly bonuses.
• Company-paid disability and life insurance.
• Generous paid holidays and paid time off accruing.
• Opportunities for continuing education and professional development.

Summary/ Objective:

Manage and maintain project business for the Construction Solutions (Lighting and Gear) department of Schaedler Yesco. Detail oriented work with project management software (JMS), specifically on Direct Through Stock (DTS) projects (material ships from manufacturers to Schaedler Yesco to manage and store until delivery is required by the customer). Departmental collaboration within SYD includes the construction solutions team, warehouse, outside salespeople, finance, and others. Frequent interfacing with manufacturer rep agencies (mainly lighting) and other vendors, as well as periodic warehouse walk-throughs (examining material) is also required.

Essential Functions:

• Place DTS orders with vendors and/or manufacturer rep agencies.
• Focus will be on lighting, with gear project help needed intermittently
• Prepare material shipments through JMS (project management software) and Solar/Epicor (inventory management software) when requested by our customers (mainly electrical contractors) or their assigned SYD outside salesperson.
• Interface with various lighting manufacturer rep agencies, including requesting quotations, dealing with shipment and material issues, etc.
• Working with the Schaedler warehouse team, including regular walkthroughs in the warehouse to check on material, packing slips, confirming shipments, etc.
• Enter direct/drop-ship orders for lighting projects.
• Product and application knowledge gained overtime through project management.
• Work with the SYD finance department on vendor invoicing issues, credits, etc.
• Expedite and update purchase orders, as well as create and manage project shipment reports.
• Periodic overtime may be necessary to complete daily workload during busier days.
• Other duties may be assigned to meet business needs.
• Attend all required internal SYD training and meetings.

Competencies:

• Strong Data Entry Skills
• Ability to multi-task in a fast paced work environment
• Meeting unexpected or emergency deadlines
• Strong interpersonal and customer service skills
• Average/above-average math skills
• Customer service skills
• Excel basic proficiency

Supervisory Responsibility:

• This position is not a supervisory role and does not have any direct reports.

Work Environment:

This position is in office, with periodic time spent in the warehouse. Partial remote work is possible once training is complete (at manager’s discretion).

Mental Demands:

• Establish solid working relationships with individuals at Vendors, and Customers.
• Check and respond to e-mails, voice mail and Eclipse messages continually throughout the day.
• Ability to manage multiple projects simultaneously.
• High degree of attention to detail
• Work within a team environment.
• Adhere to and support SYD values, Integrity, Profitability, Accountability, and Teamwork

Physical Demands:

• The ability to sit for prolonged periods of time
• Sitting 85% of the workday and on your feet/walking 15% of the workday, on average.
• Ability to use a keyboard and type proficiently.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Ability to occasionally lift up to 20lbs if necessary.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

Traveling is limited but required to attend trainings and other infrequent functions.

Education and Experience:

High school diploma and

At least two years’ experience in construction industry or electrical distribution is preferred.

Other Duties: *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.