Program Coordinator

Note - this position may be located at offices in downtown Los Angeles or in Ventura at the Public Health Department.

POSITION DESCRIPTION

 

JOB INFORMATION

Job Title

Program Coordinator, Communities Lifting Communities

Reports To

Program Manager, CLC

Incumbent

Grade / Status

Grade 8, Non-exempt

Last Updated

5/7/2026

SUMMARY

The Program Coordinator plays a key role in shaping the execution of programs and projects and must be a dynamic self-starter capable of managing a wide array of responsibilities. This individual will engage with hospitals, health systems, behavioral health and public health departments, Medi-Cal Managed Care Plans, community clinics, community-based organizations, and other local stakeholders to improve community health in Ventura County.

The Program Coordinator will work closely with the CLC Program Manager and the Ventura County Community Health Improvement Collaborative (VCCHIC) to support the implementation of its Community Health Improvement Strategy – as well as other day-to-day communications, administration, essential partner engagement, analysis, and reporting functions.

As this position serves Ventura County communities, the ideal candidate will have a working knowledge of Ventura County and its unique stakeholder landscape as well as public health and the health care industry – particularly in population health and/or community health improvement. Must be organized, detail-oriented, and an effective communicator to understand different stakeholder priorities and communicate appropriately with internal leaders and external leaders of stakeholder organizations, subject matter experts, and community groups.

 

MAJOR DUTIES

Communications & Community Engagement

• Assist the Program Manager (PM) in developing communications assets for VCCHIC-related work (e.g., emails, web page, slide presentations, talking points, etc.)
• Assist the PM in tracking, assessing, and archiving progress made on the Ventura County Community Health Improvement Strategy (CHIS)
• Support the PM in conducting project evaluation, progress reports, and grant applications
• Support the PM in strategic planning for VCCHIC and other CLC-related initiatives

Fiscal Administration

• Coordinate all VCCHIC invoices, partner contributions, and Wellness Fund-related financial transactions
• Support in tracking program expenditures
• Support VCCHIC fund-seeking efforts, including proposals, calendaring, and related activities

Meeting Coordination and Administrative Support

• Support the PM in agenda-setting, preparing meeting logistics, and carrying out meetings
• Keep all VCCHIC meetings accurately calendared
• Ensure that AI notes from meetings are promptly collected, accurate, and submitted for review
• Efficiently archive all approved agendas, presentations, notes, and relevant materials appropriately on shared drive
• Organize and maintain an efficient filing system; prepares memos, letters, reports and email communications

Partner Outreach and Management

• Coordinate efficiently and often with VCCHIC partners and committees via email and list serve
• Support the PM in responding to partner questions and technical assistance needs
• Keep various VCCHIC rosters up to date and accurate

Perform other related duties as assigned

 

REQUIREMENTS

Required Knowledge, Skills, and Abilities:



 

• General understanding of operations, population health management, public health challenges and health inequities.
• Demonstrated organizational and research skills.
• Knowledge of general office administration and practices.
• Skill in writing email communications, memos, letters, brochures, and various other printed information.
• Skill in organizing and prioritizing workload.
• Skill in producing accurate work.
• Skill in maintaining a professional demeanor in person and over the phone.
• Skill in communicating effectively and accurately (grammatical and spelling) both orally and in writing, in English.
• Skill in using and understanding software programs – specifically, Microsoft Word, Excel, and Asana, with a particular emphasis on project management software programs.
• Skill in typing no less than 65 words per minute, as well as using a 10-key adding machine.
• Ability to work in a team environment and demonstrate effectiveness in doing so.
• Ability to work effectively with a diverse group of people from different professional levels with an emphasis on customer service – and in a diplomatic manner.
• Self-starter, innovator, and collaborator.
• Ability to travel 20% of the time. Travel will be primarily in the HASC region.

Education and Experience:  

 

• Bachelor’s degree in health care or public health preferred; and business administration, or related field may be considered.
• Three to five years’ experience. Other relevant experience may be considered in lieu of the above.
• Minimum of one year of experience in data analysis and project management preferred.

ONE TEAM CULTURE EXPECTATIONS

Culture is everything, and we work hard at being a unified One Team. All team members must consistently demonstrate the following behaviors:



 

• We assume the Positive Intent of our team members first.
• No Hoarding Rule – We believe in an open and transparent exchange of information.
• We believe our relationships with each other are an important component of our success.
• We-ism – We operate with an associations-first mindset, which includes a strong commitment to our team members.
• All for One – We strive to be great and reliable team members for each other.
• We actively work to appreciate and value the contributions of all team members.
• We practice pausing to acknowledge and celebrate our significant successes.
• We are committed to straight and courteous communication between team members.
• No Beach Balls – We are committed to maintaining strong and trusting relationships. We actively work through issues before they become barriers. We have the necessary crucial conversations with each other.
• We believe that a respectful culture is the foundation of a safe, effective, and supportive environment for all.
• We believe in the importance of exploring innovative ideas and solutions that help solve problems, improve our effectiveness, and increase member value.
• To err is human. Mistakes are opportunities to learn and improve.
• We believe in the importance of a diverse and inclusive culture, where differences and similarities are valued equally, and team members listen without judgment to learn and grow from one another’s strengths and perspectives.

 

PHYSICAL REQUIREMENTS

Rarely (0-12%)	Occasionally (12-33%)	Frequently (34-66%)	Regularly (67-100%)
Seeing: Must be able to read reports and use computer.	X
Hearing: Must be able to hear well enough to communicate with co-workers and applicants.	X
Standing/Walking:	X
Climbing/Stooping/Kneeling:	X
Lifting/Pulling/Pushing	X
Fingering/Grasping/Feeling: Must be able to write, type and use phone system.	X

Working Conditions: Normal office working conditions with the absence of disagreeable elements.

Other Requirements: This position may require occasional local and long-distance travel. If incumbent uses his or her own vehicle for transportation, they must have a valid driver license and carry auto insurance in the amounts and type required by law.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change
at the discretion of the employer.