Front Desk Associate
$45k - $50kCFS
Front Desk Associate
$45-50k
Position Summary
The Front Desk Associate serves as the first point of contact at headquarters and is responsible for creating a professional, welcoming, and highly functional workplace environment. This role blends front desk reception, office services, and facilities coordination, along with administrative support for Executive Assistants and leadership.
Key Responsibilities
Reception & Front-of-House Operations
- Serve as the primary point of contact for employees, visitors, and vendors
- Manage visitor registration, badging, and security protocols
- Answer and direct incoming calls, emails, and general inquiries
- Maintain a clean, organized, and professional reception and lobby area
- Receive, sort, and manage incoming mail, packages, and deliveries
Facilities Coordination
- Create and manage work orders for maintenance and repair needs
- Coordinate vendor and contractor access to the facility
- Support seating assignments, workspace tracking, and related documentation
- Monitor and restock office and workplace supplies
- Assist with office moves, reconfigurations, and space planning activities
- Submit purchase requisitions to support work orders and facility needs
Executive & Administrative Support
- Provide support to C-Suite Executive Assistants
- Coordinate meetings, conference room setup, and catering arrangements
- Assist with leadership visits, internal events, and special projects
- Maintain a high level of confidentiality, professionalism, and discretion
Vendor & Service Coordination
- Coordinate service providers and external vendors
- Support contractor onboarding and scheduling
- Track service requests and ensure timely completion
Qualifications
Education
- High school diploma or equivalent required
Experience
- Minimum of 2+ years of relevant experience in administrative, facilities, or office support roles
Preferred Qualifications
- Experience supporting executive-level stakeholders
- Experience with facilities coordination or vendor management
- Familiarity with workplace tools such as Microsoft Outlook, Excel, and Teams
Vacancy posted 3 hours ago
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