HR & Admin Assistant

Job Description

Job Description

Principle Duties and Responsibilities:
Check for accuracy and completion of New Hire Applications. Review information for appropriate experience required.
File documentation and all related paperwork.
Collaborate with administration personnel to ensure appropriate follow-up occurs on missing/updated items and maintain personnel records.
Check references on potential new hires as applicable and submit to manager.
Provide orientation for new hires, including reviewing the Employee Handbook.
Schedule training classes for new hires as required.
Serve as liaison with Benefits, Payroll, and Human Resources (HR) Departments as needed and provide benefit and policy information when required.
Monitor and track ongoing employee compliance requirements (e.g., licensure, certifications, health clearance, evaluations, etc.). Ensure all documents are filed in Human Resources (HR) files.
Notify staff in advance of expiration of required items; ensure that all medical documents submitted to agency by field employees are reviewed and approved by Executive Director.
Maintain, update, and track other employee actions such as terminations, Leave of Absence (LOA), Family and Medical Leave Act (FMLA), vacation, and sick leave.
Assist with answering phones and handling all calls from potential applicants and general office inquiries.
Assist with payroll processing.
Assist with in-services and New Hire classes. Ensure and document attendance. Prepare packets of paperwork and maintain personnel files in a complete, accurate, and organized manner.
Participate in Human Resources (HR) training and orientation programs to remain current on company policies and requirements.
Maintain confidentiality regarding all aspects of patients and/or employee information in compliance with the Health Insurance Portability and Accountability Act (HIPAA). Maintain compliance with applicable state and federal regulations, company policies/procedures, and accreditation standards.
Prepare various ad-hoc reports as needed and support other departments within the branch when necessary.
Provide administrative assistant support to leadership and office operations, including scheduling, document preparation, filing, data entry, and coordination of office activities.
Assist with maintaining organized records and ensuring employee and client documentation is current and properly filed.
Support Quality Assurance (QA) activities by assisting with document tracking, audit preparation, and maintaining compliance records.
Coordinate office communications and assist with maintaining a professional and efficient office environment.
Perform other administrative and clerical duties as assigned by management.