Admin Assistant Receptionist

Job Description

Job Description

Administrative Assistant / Receptionist

Description

Scope

The Administrative Assistant / Receptionist provides professional front-office support while assisting with general administrative and human resources activities at the assigned business location. This position serves as a welcoming first point of contact for employees, visitors, applicants, and vendors while supporting the HR team with employee records, onboarding, benefits administration, scheduling, and other routine HR administrative functions.

The ideal candidate is organized, dependable, customer-service oriented, detail-focused, and able to maintain confidentiality when handling employee and company information.

Essential Job Functions

Reception & Administrative Support

• Serve as the first point of contact for employees, visitors, applicants, and vendors by providing professional and courteous assistance.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Greet visitors and assist with visitor sign-in and security procedures.
• Manage incoming and outgoing mail, packages, and correspondence.
• Maintain a clean, organized, and professional reception and office area.
• Schedule meetings, interviews, appointments, and conference rooms as requested.
• Assist with ordering and maintaining office supplies.
• Prepare, organize, scan, copy, and file documents and correspondence.
• Maintain accurate electronic and paper records.
• Assist with company events, employee meetings, and other administrative activities.
• Prepare reports, spreadsheets, presentations, and other documents as requested.
• Provide general administrative support to management and other departments.

HR Administrative Support

• Assist the Human Resources team with day-to-day administrative activities.
• Support the onboarding process by preparing new-hire paperwork, employee files, orientation materials, and other required documentation.
• Assist with employee offboarding by coordinating paperwork, documentation, and return of company property.
• Maintain accurate and confidential employee personnel files and HR records.
• Assist with tracking employee documents, certifications, training, and required acknowledgments.
• Assist with scheduling interviews and communicating with candidates as requested.
• Assist with benefits administration, including distributing information, collecting enrollment paperwork, and communicating employee changes to the appropriate HR personnel.
• Assist with open enrollment activities and employee benefit communications.
• Respond to routine employee questions and direct more complex or sensitive HR matters to the appropriate HR team member.
• Assist with employee communications, HR announcements, and distribution of company policies and forms.
• Assist with payroll-related administrative tasks, including gathering documentation and reviewing information for completeness.
• Track and follow up on outstanding employee paperwork and required documentation.
• Assist with maintaining compliance-related records, including training acknowledgments and other required employee documentation.

Customer Service & Confidentiality

• Provide timely and professional customer service to employees, applicants, visitors, and vendors.
• Handle confidential employee and company information with discretion and professionalism.
• Maintain a high level of accuracy when entering, updating, and retrieving information.
• Escalate sensitive employee relations, legal, payroll, benefits, or compliance matters to the appropriate HR or management representative.
• Perform other administrative and HR-related duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or additional education in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of administrative, receptionist, office, customer service, or HR support experience preferred.
• Previous experience supporting Human Resources activities is a plus.
• Bilingual in Spanish strongly preferred.
• Strong verbal and written communication skills.
• Professional and welcoming demeanor with strong customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to maintain confidentiality and exercise good judgment.
• Proficient with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to learn and utilize HRIS, payroll, benefits, and other company software systems.
• Strong interpersonal skills and the ability to work effectively with employees at all levels of the organization.
• Ability to function effectively in a fast-paced environment.
• Dependable, professional, and team-oriented.

Physical Requirements

• Long periods of time working at a desk and computer.
• Ability to walk throughout the facility and access various departments.
• Ability to stand and sit for extended periods.
• Ability to lift up to 15 pounds at times.
• Ability to perform routine office and administrative duties.

ITAR Compliance Requirement

This position may require access to controlled technical data and/or participation in activities subject to the International Traffic in Arms Regulations (ITAR). Where applicable, candidates must meet the U.S. person eligibility requirements under ITAR, which may include U.S. citizens, U.S. lawful permanent residents, or individuals with qualifying refugee or asylee status.

Equal Employment Opportunity

The company is an equal opportunity employer and provides employment opportunities without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, marital status, genetic information, medical condition, or any other characteristic protected by applicable law.

Compensation

Exact compensation may vary based on skills, experience, qualifications, and location.

\nCompany Description

About AdvancedPCB
AdvancedPCB, with over 40 years of experience, is a leading manufacturer of high-reliability printed circuit boards. The company features six manufacturing sites: Aurora, Colorado, our headquarters, Santa Clara, two in Southern California, Maple Grove, Minnesota, and Chandler Arizona. Currently, the company is viewed as over $100 Million; 180,000 sq. ft. of manufacturing space with over 480 employees, making APCT one of the largest privately held printed circuit board manufacturers in North America. Advanced PCB offers Medical, Dental, Vision Insurance as well as 401K.

ITAR Compliance Requirement:
This position requires access to controlled technical data and/or participation in activities subject to the International Traffic in Arms Regulations (ITAR). As such, all applicants must be U.S. persons, as defined by ITAR (U.S. citizens, U.S. lawful permanent residents, or individuals with refugee/asylee status). Candidates who do not meet ITAR eligibility requirements will not be eligible for employment in this position.

AdvancedPCB is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, status as a protected veteran, marital status, genetic information, medical condition, or any other characteristic protected by law (EEOC).

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Company Description

About AdvancedPCB\nAdvancedPCB, with over 40 years of experience, is a leading manufacturer of high-reliability printed circuit boards. The company features six manufacturing sites: Aurora, Colorado, our headquarters, Santa Clara, two in Southern California, Maple Grove, Minnesota, and Chandler Arizona. Currently, the company is viewed as over $100 Million; 180,000 sq. ft. of manufacturing space with over 480 employees, making APCT one of the largest privately held printed circuit board manufacturers in North America. Advanced PCB offers Medical, Dental, Vision Insurance as well as 401K.\n\nITAR Compliance Requirement:\nThis position requires access to controlled technical data and/or participation in activities subject to the International Traffic in Arms Regulations (ITAR). As such, all applicants must be U.S. persons, as defined by ITAR (U.S. citizens, U.S. lawful permanent residents, or individuals with refugee/asylee status). Candidates who do not meet ITAR eligibility requirements will not be eligible for employment in this position.\n\nAdvancedPCB is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, status as a protected veteran, marital status, genetic information, medical condition, or any other characteristic protected by law (EEOC).\n\nVisit us!\n