Office Manager

Job Description

Job Description

Job Title: Office Manager — Project & Business Operations

Position Type: Salary, Full-time

Location: 1105 W. Chapel Hill Street, Durham, NC 27701

Compensation: $55,000–$65,000 annually, depending on experience

Benefits: Paid vacation, and professional development opportunities

About the Position

Tributary seeks a highly organized, proactive, and detail-oriented Office Manager to support the businesses’ administrative and operational systems. The position combines office administration, project coordination, financial administration, payroll and HR support, and systems development to improve workflow between employees, clients, vendors, and outside accounting professionals. The ideal candidate works independently and collaboratively, communicates clearly, solves problems, and enjoys creating systems that help the business run efficiently and grow.

About Tributary

Tributary is a Durham-based landscape architecture, construction, and landcare company creating ecologically vibrant landscapes that connect people with the outdoors. Our work combines craftsmanship, commitment to creating native and ecologically bio-diverse landscapes, sustainable design and construction, responsible stormwater management, and innovative design. We are a collaborative team of designers, project managers, and skilled craftspeople committed to exceptional work and responsible business practices.

Key Responsibilities

Office Administration

• Maintain organized records, calendars, and documentation of the business.

• Develop and improve administrative procedures and workflows.

• Coordinate communication among management, employees, clients, and vendors.

• Track business needs and ensure timely follow-through.

Project Administration

• Maintain accurate project information in company management systems.

• Coordinate administrative processes with clients from initial inquiry through completion and invoicing.

• Track project documentation, purchasing records, and administrative deadlines.

• Track active and upcoming projects for short and long-term planning.

• Obtain project information from project managers and employees.

Financial & Job-Cost Administration

• Coordinate accounts payable, accounts receivable, and invoicing.

• Review receipts, expenses, and vendor invoices for correct classification.

• Organize project-cost records and support job-cost reporting.

• Assist with budget-versus-actual reporting.

• Identify missing information, discrepancies, and unresolved transactions.

• Coordinate with outside bookkeeping and accounting professionals.

Payroll, HR & Compliance

• Coordinate employee timekeeping and payroll information.

• Maintain confidential employee records and assist with onboarding and benefits administration.

• Track licenses, insurance, certifications, and compliance deadlines.

• Maintain accurate business and personnel documentation.

Required Qualifications

• At least three years of experience in office management, business administration, and/or financial administration.

• Experience with QuickBooks Online or comparable accounting software.

• Bookkeeping experience in processing accounts payable, accounts receivable, and payroll. .

• Proficiency with typical word processing software, spreadsheets and computer skills.

• Experience with project- or business-management software.

• Excellent organizational, communication, and time-management skills.

• Ability to manage multiple priorities independently.

• Strong attention to detail and commitment to accuracy.

• Practical problem-solving skills, professionalism, dependability, and a collaborative approach.

Preferred Qualifications

• Experience in landscaping, construction, architecture, engineering, or another project-based business.

• Experience with job estimation and project financial administration.

• Proficiency with QuickBooks Online.

• Experience developing or improving administrative systems.

• Experience coordinating with outside bookkeeping or accounting professionals.

You Will Succeed in This Role if you:

• Enjoy creating structure and improving systems.

• Take initiative and follow through without constant supervision.

• Coordinate information effectively across people and projects.

• Communicate clearly and professionally.

• Notice discrepancies and work to resolve them.

• Prioritize effectively in a busy environment.

• Value teamwork, craftsmanship, and environmentally responsible business practices.

Compensation & Benefits

Salary: $55,000–$65,000, depending on experience and qualifications.

Benefits include:

• Paid vacation

• Health benefits

• Professional development opportunities

• Opportunity for growth

Tributary is an Equal Opportunity Employer. We welcome qualified applicants from diverse backgrounds and are committed to fair and equitable employment practices.