Facility Coordinator - Commercial Real Estate

About Us From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self‑performed, site‑based operations to energy‑efficiency upgrades and supplier‑managed interior/exterior maintenance. Job Summary Supports day‑to‑day facilities operations across multi‑site facilities with a focus on facility improvements, CMMS workflow management, vendor oversight, project documentation and accruals, enhancement of procedures for routine work, management of floor plans and drawings, and coordination of scheduling and calendars. This entry‑level role is designed for recent graduates to apply their academic knowledge in a hands‑on environment, contributing to operational efficiency, compliance, and continuous improvement in facilities management while building a strong foundation for career growth. Responsibilities Manages CMMS workflows, including work order creation, tracking, and optimization to streamline maintenance and operations processes. Supports facility improvements by identifying efficiencies and implementing procedural enhancements for routine tasks. Handles vendor management, including performance monitoring, contract compliance, invoice processing, and relationship coordination to ensure high‑quality service delivery. Maintains project documentation, tracks accruals, and manages financial reporting for operational initiatives. Oversees floor plans, drawings, and asset documentation, ensuring accuracy and accessibility. Coordinates and schedules calendars for maintenance, inspections, vendor visits, and team activities, facilitating smooth operational flow and timely execution. Contributes to overall facility improvement by developing and refining standard operating procedures (SOPs), conducting audits, and recommending best practices for routine work and efficiency gains. Provides administrative support, including reporting, communication with stakeholders, and assistance in preventive maintenance planning to uphold facility standards. Ensures safe working conditions are maintained in areas under his/her care and takes corrective action when notified of any safety violations. Minimum Requirements Bachelor’s degree in Business, Construction Management, Engineering, or a related field required. Entry‑level position ideal for recent graduates (0‑2 years of experience); relevant internships, co‑ops, or coursework in facilities or operations management preferred. Familiarity with CMMS systems, vendor coordination, and project documentation a plus. Strong organizational skills with the ability to manage multiple priorities. Basic knowledge of budgeting, accruals, and financial tracking. Proficiency in reading and updating floor plans, drawings, and schematics. Clear written and verbal communication. Proficiency with computers, including CMMS tools, Microsoft Office, SharePoint, Smartsheet, and calendar/scheduling software. Ability to support facility improvements and procedural enhancements under guidance. Basic understanding of general maintenance and facility operations. Strong interpersonal and customer service skills. High work ethic with a skill set to achieve at a high level, including adaptability, quick learning, and reliability in attendance and performance. Technical Qualifications & Skills Leadership – takes the initiative; eager to learn, drive change, and embrace the EFS culture while supporting implementation of improvements. Self‑starting – asserts influence to achieve goals; proactively addresses operational issues with guidance. Deal confidently and effectively with internal/external customers at all organizational levels. Strong customer satisfaction focus – meets and exceeds expectations of internal/external customers; anticipates the needs of internal/external customers and resolves any supplier delivery or quality problems impacting customers. Creativity – invites, identifies and/or develops novel and innovative approaches and concepts in creating opportunities and resolving problems, in both internal and external situations; remains open to suggestions from others; actively researches and benchmarks best practices in the marketplace for application inside the company. Team‑oriented – ability to work effectively with people across the organization, ability to bring people together in the development and implementation of specific strategies and action plans in support of operating objectives. Drive‑ability to seek fast growth, high performance innovative business challenges; anticipates opportunities and set challenging entrepreneurial goals and is able to promote innovative and visionary ideas. Results – driven by results, continuously striving to meet and exceed performance goals and functional excellence metrics. Physical Demands Frequent office deskwork requiring sitting, using phone and computer. Regularly requires extensive walking when performing site audits, troubleshooting problems with crafts and physical building checks. Occasionally requires associate to climb, stoop, kneel, crouch, and lift up to 50 pounds. Work Environment Reports to the Site Manager. Interfaces with Maintenance staff, Purchasing and Stores Room in procurement of materials. Cooperate with and assist others in a common effort to maintain the facility. Perform additional duties as requested by the Site Manager. Interfaces with Site Manager, Supervisor, Technicians, Engineering staff and Production staff to plan, estimate and validate maintenance work activities. Equal Opportunity Employer Equal Opportunity Employer/Veterans/Disabled. Affirmative Action Policy Please review our affirmative action policy. #J-18808-Ljbffr EMCOR Facilities Services, Inc.