Children and Youth FISCAL TECHNICIAN

Children And Youth Fiscal Technician

This is an advanced clerical-accounting position within Children and Youth involving the application of bookkeeping principles and practices to the Department of Human Services and Northumberland County regulations and procedures. Job responsibilities include:

• Maintains all ledgers and journals for Children and Youth to meet standard accounting procedures as well as state regulations.
• Maintains all subsidiary ledgers, computer databases and card files to substantiate quarterly expenditure reports.
• Prepares weekly expense vouchers.
• Acts as a liaison between the County Controller's Office and the Agency for processing and payment of expenditures.
• Posts weekly expense vouchers to agency's accounting system utilizing a complex accounting structure.
• Assists in the preparation of quarterly Title IV-E and TANF reports.
• Assists the fiscal officer in preparing the quarterly reconciliation between the Agency's accounting records and the County's accounting records.
• Determines proper posting of Resource and Adoptive Family Payrolls to appropriate cost centers.
• Maintains up-to-date knowledge of Title IV-E and TANF eligibility requirements to determine child specific funding sources.
• Maintains updated knowledge of reimbursement rates, allowable and unallowable costs.
• Maintains information pertaining to income for foster children (SSI, SS, Parent Support).
• Responsibility for the establishment and review of internal processing procedures
• Performs other duties as assigned.

Requirements

ELIGIBILITY ALL CANDIDATE(S):

Must meet the minimum experience and training (METs) required for the job. The METs for this position are:

One year as a Fiscal Assistant or three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices and graduation from high school, OR one year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration, OR any equivalent combination of experience and training

Physical Job Requirements:

• Mobility/Ability: to travel between office locations, client homes, hospitals, and community sites. This may involve walking, standing, climbing stairs and/or driving.
• Sitting/Standing: Prolonged periods of sitting at a desk or computer, as well as standing or walking when conducting field visits.
• Lifting/Carrying: May require lifting or carrying files, office supplies, small equipment, a child, or an adult (typically up to 25-150+ pounds)
• Reaching/Bending: Regularly required to reach, bend, crouch, or kneel to assist clients or handle paperwork
• Fine Motor Skills: Frequent use of hands for typing, writing, and handling documents.

Mental and Emotional Demands:

• High Stress Tolerance: Ability to manage crisis situations, interact with individuals in distress, and handle potentially volatile situations.
• Communication: Frequent verbal and written communication with clients, families, healthcare providers and legal entities.
• Decision-Making & Problem-Solving: Requires critical thinking to assess client needs, develop care plans, and navigate complex social services.

Work Environment Considerations:

• Client Homes and Community Settings: May encounter unsanitary conditions, pets, smoke, or environmental hazards.
• Potential Safety Risks: Interactions with individuals experiencing severe mental illness, substance use disorders, or behavioral crisis.
• Flexible Schedule: May require evening, weekend, or on-call work depending on agency requirements.