Assistant Bookkeeper

Assistant Bookkeeper

Location: Downers Grove, IL 60515
Job Type: Full-Time
Work Schedule: Monday – Friday | Fully In-Office
Salary: $47,000 – $53,000 per year

Position Summary

We are seeking a detail-oriented and service-focused Assistant Bookkeeper to join our growing team. This role provides bookkeeping and administrative support to Finance Managers while ensuring accurate financial reporting and exceptional client service. The ideal candidate is highly organized, professional, and able to manage multiple priorities in a fast-paced environment.

The Assistant Bookkeeper will work closely with multiple clients and internal stakeholders, requiring strong communication skills, attention to detail, and the ability to maintain confidentiality and professionalism.

Essential Duties and Responsibilities

• Provide bookkeeping and administrative support to Finance Managers.
• Manage daily accounting activities within QuickBooks.
• Process and maintain accounts payable and accounts receivable.
• Perform bank reconciliations and process returned checks.
• Process client expense reports accurately and timely.
• Download and reconcile daily bank deposits and update deposit records.
• Prepare, enter, and print checks.
• Process client deposits via email and mail.
• Handle incoming and outgoing mail and related administrative tasks.
• Maintain accurate financial records and documentation.
• Support multiple clients while providing exceptional customer service.

Qualifications

Education and Experience

• Associate’s Degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience will be considered.
• Solid understanding of accounting principles, concepts, practices, and procedures.
• Previous bookkeeping, accounting, or finance support experience preferred.
• Experience using QuickBooks required.
• Proficiency in Microsoft Excel required.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple deadlines simultaneously.
• High attention to detail and commitment to accuracy.
• Strong problem-solving and practical decision-making abilities.
• Professional, friendly, and service-oriented demeanor.
• Ability to work effectively under pressure and adapt quickly to changing priorities.
• Self-directed, dependable, and highly reliable.
• Ability to maintain confidentiality and handle sensitive financial information.

Benefits

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO)

Additional Requirements

• Ability to commute to Downers Grove, IL 60515 (Required)
• Position is fully in-office; remote work is not available.

Why Join Us?

This is an excellent opportunity for an accounting professional looking to grow their career in a collaborative and supportive environment. If you are highly organized, customer-focused, and passionate about providing accurate bookkeeping support, we encourage you to apply today.