Legal Operations Coordinator

The Legal Operations Coordinator provides operational and case support for the Warranty Litigation team by coordinating legal correspondence, processing incoming and outgoing mail, maintaining matter records, and supporting the day-to-day workflow of warranty litigation claims and arbitration matters. This role serves as a key point of coordination for attorneys, paralegals, legal analysts, and business partners to help ensure efficient matter management, accurate recordkeeping, timely communications, and consistent legal operations across a portfolio of cases.

Key Responsibilities:

• Receive, process, distribute, and track legal mail, pleadings, arbitration notices, service documents, subpoenas, and other litigation-related correspondence
• Maintain centralized matter files and case management systems, including matter intake, file creation, document organization, status updates, and record retention
• Coordinate warranty litigation claims and arbitration matters by monitoring key dates, updating case records, and facilitating communication among stakeholders
• Support arbitration administration activities, including filing submissions, scheduling hearings, coordinating materials, and maintaining related documentation
• Coordinate service of process activities, including routing legal documents, tracking deadlines, and maintaining proof-of-service records
• Manage document intake and distribution to ensure accurate and timely processing of legal materials
• Monitor departmental mailboxes and correspondence queues, ensuring timely routing and follow-up of requests, notices, and legal documentation
• Assist with discovery support activities, including document collection coordination, tracking production requests and deadlines, maintaining logs, and organizing case materials
• Prepare routine correspondence, status reports, matter summaries, tracking spreadsheets, and operational metrics to support litigation portfolio oversight
• Coordinate meetings, document deliveries, electronic submissions, and other case-related logistics for attorneys and paralegals
• Support legal operations processes and continuous improvement initiatives by identifying opportunities to enhance workflow efficiency, organization, and service delivery
• Maintain confidentiality and ensure compliance with legal, regulatory, and company requirements related to records management and document handling

Our Benefits - Designed with You in Mind

Comprehensive Health & Well-being Coverage

From your very first day, you’ll have access to medical, dental, vision, and prescription drug coverage - ensuring you and your family stay healthy and protected.

Generous Paid Time Off

We believe in work-life balance. That’s why we offer: 17+ paid holidays, including shut-down from December 24th through New Years Day every year. Vacation, float & wellbeing days, sick time and fully paid parental leave when your family needs you most.

Competitive Retirement Savings Plans

We help you plan for the future with:

• An employer match on contributions to your 401k, Roth, and Catch-Up plans
• An employer contribution, even if you don’t contribute

Income Protection & Insurance Options

Benefit from included and optional disability, life, and other insurance programs - because your peace of mind matters.

Company Vehicle Lease Program

Eligible employees and their immediate families can enjoy company vehicle lease options with included insurance, maintenance, and unlimited mileage. Plus, take advantage of exclusive discounts on Stellantis products.

Family Building Benefit

We proudly support all paths to parenthood- including fertility and infertility treatments, adoption services, and gestational surrogacy.

Support for Your Growth and Giving Back

We believe in investing in your future and your passions:

• Tuition reimbursement
• Student loan refinancing programs
• 18 paid volunteer hours each year to make a difference in your community

And so much more!

When you join us, you’re not just building a career - you’re joining a company that supports you, inside and outside of work.