ACCOUNTING SPECIALIST I

Description

Position at JBS USA

Accounting Specialist – Invoicing & Accounts Payable 

Overview: 
This position is responsible for the direct execution of sales invoicing and accounts payable support for the JBS Souderton location. This position reports directly to the Plant Controller and supports the accounting team with accurate and timely transaction processing, month-end close activities, and general ledger support. 

Duties and Responsibilities 
Perform daily invoicing of orders shipped from the JBS Souderton Beef inventory the day prior. Work and communicate closely with the onsite Distribution Center team and, as needed, third-party warehouses to resolve bill of lading errors and ensure accurate invoicing. Resolve billing errors in conjunction with the shipping department, sales team, external customers, and internal claims department. Communicate with and provide documentation to the sales department, claims department, and others as needed. Support accounts payable activities, including invoice review and processing, vendor account research, resolution of invoice discrepancies, and coordination with purchasing and receiving to ensure invoices are properly supported and processed in a timely manner. 
Other duties may include, but are not limited to, facilitating audits, preparing reports, assisting with account collections, maintaining records, and responding to general customer and vendor inquiries. This role will also assist with the development and maintenance of standard operating procedures for daily, weekly, and monthly tasks. The Accounting Specialist will actively support month-end close, including preparation and posting support for journal entries, account reconciliations, expense accruals, and other general ledger and closing activities as assigned by the Plant Controller. 

• Invoice all orders billed the day prior 
• Bill and invoice specialty sales 
• Daily reconciliation of sales 
• Monitor and print intercompany loads and claims (debit/credit memo) 
• Review and process accounts payable invoices and supporting documentation 
• Research and resolve vendor invoice discrepancies, payment questions, and account issues 
• Coordinate with Purchasing, Receiving, and department owners to resolve purchase order, receipt, and invoice discrepancies 

Support vendor statement reconciliations and follow up on outstanding or aged items 
Assist with month-end close procedures and ensure assigned tasks are completed within established deadlines 
Prepare and/or support journal entries, including appropriate documentation and account coding 
Assist with balance sheet and general ledger account reconciliations 
Assist with expense accruals and weekly cost estimates 
Support audit requests and provide accounting documentation as needed 
Assist with general accounting procedures and special projects as assigned by the Plant Controller 


Requirements: 
• High School Diploma, Equivalent or higher 
• Working knowledge of general computer use 
• Proficiency in Excel, SAP, or similar ERP/accounting systems preferred 
• 1-3 years of experience in Invoicing, Accounts Payable, Accounts Receivable, or general accounting preferred 
• High sense of urgency 
• Attention to detail 
• Flexibility of priorities 
• Ability to work independently as well as within a team 
• Interpersonal communication and professionalism 
• Flexibility of schedule (some weekends required)