Payroll & Benefits Assistant

Payroll & Benefits Assistant

The Payroll & Benefits Assistant supports the accurate and timely administration of employee payroll and benefits programs. This role works closely with Human Resources, Finance, and external vendors to ensure employees are paid correctly, benefits enrollments are processed smoothly, and records remain compliant with company policies and applicable laws. This role also supports the Director of HR in scheduling interviews and candidate visits to campus.

The ideal candidate is detail-oriented, organized, and comfortable handling sensitive information with discretion. This position plays a key role in supporting employees by answering payroll and benefits questions and helping maintain a positive employee and candidate experience.

Skills & Qualifications

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• High level of professionalism, discretion, and integrity, with the ability to handle confidential information appropriately.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills, with the ability to build positive working relationships across all levels of the organization.
• Strong analytical and accounting skills, with the ability to work accurately with detailed and high-volume data.
• Proficiency in Microsoft Office applications and the ability to effectively use payroll systems, HRIS platforms, and other business software.

Duties & Responsibilities:

The Payroll & Benefits Assistant supports the efficient operation of the Human Resources Department and is responsible for maintaining accurate records, ensuring compliance, and providing administrative support across payroll, benefits, and employee lifecycle processes. Responsibilities include, but are not limited to:

• Administer and maintain the payroll system, ensuring timely and accurate processing.
• Manage Workers' Compensation claims, including documentation and communication with carriers.
• Maintain and update employee records within the HRIS system, ensuring accuracy and confidentiality.
• Collect, track, and update all required employee clearance documentation.
• Administer employee benefits programs, including managing annual open enrollment.
• Manage interview scheduling by coordinating availability between candidates and the DC team, sending confirmations, and maintaining accurate scheduling records.
• Assist with onboarding processes for new employees, including preparation of required documentation.
• Track and maintain employee leave balances, including vacation, sick, and personal days.
• Coordinate updates and revisions to the Employee Handbook.
• Track employee work anniversaries and coordinate recognition efforts, including ordering gifts for the annual Society meeting in March.

Education & Professional Requirements

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Demonstrated knowledge of payroll processing and employee benefits administration.
• Minimum of three (3) years of experience in administrative support or related functions.

The mission of DC is to educate students who will serve God and impact the world through biblical thought and action. Please check the school's website regarding personal faith alignment and apply if you believe that we are a best-fit school for you to develop personally, professionally, and spiritually.

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