Vendor Management Specialist

90 DAY CONTRACT

Job Title: Vendor Management Specialist

Job Description

The Vendor Management Specialist supports key industrial accounts by collecting, entering, and analyzing data to ensure accurate vendor information and efficient administrative processes. This role involves reporting on vendor performance, managing invoices, and providing responsive customer support while working fully onsite in an office environment.

Responsibilities

• Collect, organize, and maintain vendor-related data for key industrial accounts.
• Perform accurate and timely data entry into internal systems and spreadsheets.
• Analyze vendor data to identify trends, discrepancies, and opportunities for improvement.
• Prepare and deliver clear reports on vendor performance and related metrics.
• Manage day-to-day vendor interactions and support vendor management processes.
• Handle inbound calls and provide professional customer service and support.
• Process invoices and ensure that information is complete, accurate, and properly recorded.
• Use Microsoft Office tools, particularly Excel, to manage data and create reports.
• Collaborate with internal teams to resolve vendor, data, and invoice-related issues.
• Maintain organized administrative records and documentation for vendor accounts.

Essential Skills

• Proven experience in vendor management or a closely related administrative or support role.
• Strong customer service skills with the ability to handle inbound calls professionally.
• Accurate and efficient data entry skills with high attention to detail.
• Proficiency with Microsoft Office, including Excel for data entry and basic analysis.
• Solid computer skills and comfort working with various software applications.
• Experience with invoice processing and related administrative tasks.
• Effective verbal and written communication skills.
• Ability to analyze data and present findings in a clear and structured manner.

Additional Skills & Qualifications

• Eager to learn and open to developing new skills and processes.
• Comfortable with technology and able to adapt to different systems.
• Knowledge of MSS, even if based on experience with older versions, is a plus.
• Industrial background or experience supporting industrial accounts is a strong plus.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.

Work Environment

This position is fully onsite in an office setting, providing a structured and collaborative work environment. You will work with standard office technology and software, including Microsoft Office and data entry tools, while supporting major industrial accounts. The role involves regular interaction with internal teams and vendors, with a focus on professional communication and accurate documentation in a traditional office atmosphere.

This is a Contract position based out of Holly Springs, MS.

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Holly Springs, MS.

This position is anticipated to close on Nov 4, 2026.

This is a fully onsite position in Holly Springs,MS.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.