Student Support Services Administrative Assistant

Job Description

Job Description

Murfreesboro City Schools

Student Support Services Administrative Assistant

Department of Student Support Services

Revised 6/5/2026

The Student Support Services Administrative Assistant supports the Department of Student Support Services by providing high-quality administrative, operational, and data management support to staff, schools, and stakeholders of Murfreesboro City Schools.

MINIMUM QUALIFICATIONS:

1. High School Diploma or equivalent

PREFERRED QUALIFICATIONS :

1. Associate or Bachelor's degree

1. Prior experience in administrative, clerical, or records management roles

OTHER QUALIFICATIONS:

• Proficiency in Microsoft Office (Excel, Word) and Google Workspace
• Working knowledge of Student Information Systems (SIS)
• Strong organizational, multitasking, and time management skills
• Ability to analyze and troubleshoot data
• Understanding of FERPA and data confidentiality practices
• Customer service orientation (important given stakeholder interaction)
• Problem-solving and independent decision-making ability
• Ability to handle sensitive situations with discretion

PRIMARY DUTIES: This position provides administrative, data management, and operational support to the Assistant Superintendent and Student Support Services team.

ESSENTIAL JOB FUNCTIONS:

1. 1. Administrative Support

• Draft, proofread, and edit correspondence, reports, memos, and other documents
• Manage incoming communications; prioritize, summarize, and distribute as appropriate
• Schedule meetings and events; prepare agendas and record/distribute meeting minutes
• Maintain organized and accurate departmental records

1. 2. Data Management & Compliance

• Enter, maintain, and analyze data in SIS and other systems
• Generate reports and support data-informed decision-making
• Ensure compliance with FERPA and district data policies
• Maintain accurate and audit-ready records

1. 3. Program & Department Support

• Coordinate logistics for CPI Nonviolent Crisis Intervention training, including materials and interpreter services
• Support Tier III Attendance and Truancy Diversion Board meetings
• Assist with McKinney-Vento program documentation and compliance
• Maintain homeschool and zone waiver records and communications
• Coordinate interpreter scheduling for schools
• Support Coordinated School Health initiatives, events, and data entry
• Assist with complaint intake (including Title IX), tracking, and documentation in accordance with district procedures

1. 4. Operations & Financial Support

• Assist with department budget tracking and purchasing processes
• Order and maintain inventory of supplies and materials
• Support research, reporting, and data compliance activities

1. Other Duties

1. Perform additional duties as assigned to support departmental goals and operations

STAFF RELATIONSHIP : Directly responsible to Assistant Superintendent, Student Support Services

TERMS OF EMPLOYMENT:

• Full-Time 12-month.

• Non-Exempt.

• Salary and benefits determined annually by Murfreesboro City Schools.

Murfreesboro City Schools does not discriminate on the basis of age, race, color, gender, national origin, disability, religion, genetic information, creed, protected veteran status, or any other characteristic protected by federal, state, or local law in the provision of services, programs, activities, employment opportunities, or benefits.

Murfreesboro City Schools is an Equal Opportunity Employer. Individuals who need reasonable accommodations for the application or hiring process should contact the Human Resources Department for assistance.

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