A/P Associate

Accounts Payable / Accounts Receivable Specialist

Company: Apple Ice
Location: Deer Park, NY
Job Type: Full-Time

Position Summary

Apple Ice is seeking a detail-oriented and reliable Accounts Payable / Accounts Receivable Specialist to manage day-to-day financial transactions. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting overall cash flow management.

Key Responsibilities

Accounts Payable (A/P):

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices
• Prepare and execute weekly payment runs (ACH, checks, wires)
• Maintain vendor files and resolve discrepancies
• Assist with 1099 preparation and year-end reporting

Accounts Receivable (A/R):

• Generate and distribute customer invoices
• Apply customer payments (checks, ACH, credit cards)
• Monitor aging reports and follow up on past-due accounts
• Reconcile customer accounts and resolve billing issues
• Support credit evaluations and maintain customer records

General Accounting Support:

• Assist with month-end close and account reconciliations
• Maintain accurate financial documentation and audit trails
• Work cross-functionally with operations and sales teams
• Qualifications
• A/P and A/R experience
• Experience with QuickBooks Desktop and Online
• Strong Excel skills
• High attention to detail and accuracy
• Excellent organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience in distribution, manufacturing, or food & beverage industries
• Familiarity with inventory-based accounting
• Associate’s or Bachelor’s degree in Accounting or Finance