Administrative Associate III | College of Education

Administrative Associate III | College Of Education

Prairie View A&M University

College Of Education Proposed Minimum Salary Commensurate

Job Location: Prairie View, Texas

Job Type: Staff

Under general supervision, the Administrative Associate III provides routine administrative support work while managing multiple operational tasks.

Please Note: The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

Administrative Support:

• Performs word processing, desktop publishing, presentation, data management activities, and assists staff with the use of these applications
• Composes correspondence, reports, publications, and presentations, including editing and proofreading as well as maintaining a professionally welcoming environment in the Office of the Dean
• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments for the Associate Dean of Academic and Student Affairs
• Schedule meetings, appointments, conferences, and travel for the Associate Dean of Academic and Student Affairs

Office Support:

• Maintains office supplies, equipment, and reference materials as well as the organization of the workroom in the Office of Dean in consultation with other administrative staff
• Deliver, pick up, and/or receive cash payments, documents, supplies, equipment, or materials as well as serve as a liaison for departmental equipment and service contracts and participate in the hiring training and supervision of student workers
• Receives, sorts, and routes mail and performs other mail services as well as develop and maintain a master calendar of faculty office hours, remote hours, travel, and related areas

Information Support:

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies
• Posts information to agency records and modifies forms or records
• Verifies, processes, and reviews forms, reports, and other documents
• Performs other duties as assigned

Required Education and Experience:

• High school diploma or equivalent.
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Strong verbal and written communication skills
• Ability to work with sensitive information and maintain confidentiality
• Strong interpersonal and organizational skills

Preferred Qualifications:

• Three years administrative assistants experiences in an academic environment
• Good interpersonal skills, ethical conduct, and be able to maintain confidentiality and work wells with others
• Skills in typing on computer keyboard
• Ability to use of office machines; software systems, faxing, copying of materials
• Coordinating office communications: written, verbal, and electronic
• Knowledge of scheduling appointments
• Good interpersonal skills, ethical conduct, and be able to maintain confidentiality and work well with others

Job Posting Close Date: 09/02/2026

Required Attachments:

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at View phone number on click.appcast.io or View email address on click.appcast.io should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.