Public Sector Bid Specialist - Fire Equipment

Job Summary W.S. Darley & Co. (Itasca, IL) seeks a customer‑focused Bid Administrator in our Fire Equipment Division to support sales growth of firefighting equipment. The role plays a critical part in supporting state and municipal bid opportunities, serving as a primary resource for the preparation, coordination, and execution of public sector proposals. Responsibilities include providing product and service information, pricing/quotations, delivery timelines, order entry, expediting, and customer service, while ensuring accurate, timely, and compliant responses to government bid requests. Responsibilities Lead and support the preparation, coordination, and submission of state and municipal bids, RFQs, and RFPs Review bid specifications and ensure all submissions are accurate, complete, and compliant with requirements Collaborate with sales, product, and operations teams to develop competitive and strategic bid responses Manage timelines and documentation associated with public sector bidding processes Connect and interact with current and potential customers Multitask, prioritize, and manage time efficiently in a deadline‑driven environment Work independently or as an active member of a team Maintain an energetic, outgoing, and friendly demeanor Respond to customers promptly and accurately Answer customer questions and resolve customer issues Provide pricing, product, delivery information, and order entry Manage customer accounts, including key public sector and government clients Follow up on bid‑related communications and award outcomes Minimum Requirements Clear communication skills (verbal and written) Interpersonal skills Attention to detail and accuracy Problem analysis and problem‑solving Effective listening skills Proficiency in Microsoft Office Suite products Preferred Requirements Associate degree from an accredited institution Fire Service experience is a bonus Bilingual is a bonus Experience in a sales support role, Inside Sales or Direct Sales preferably in a Business‑to‑Business relationship‑driven environment Benefits PTO Paid Holidays Tuition Reimbursement Health & Wellness Reimbursement Medical Dental Vision Life & Disability HSA with Darley contribution FSA 401(k)/Roth with match and profit sharing Darley paid life insurance EEO Statement Darley is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law. #J-18808-Ljbffr Darley